Administrative Assistant Sr - Academic

About the role

Provides advanced administrative assistance to clinical and/or operational initiatives. Manages calendars and coordinates meetings for leadership/faculty. Develops itineraries for faculty recruitment visits; coordinates travel; arranges internal and external meetings to include venue selection, catering requirements, and all relative logistics. Develops meeting materials, agendas, and meeting notes upon request. Produces correspondence, reports, and presentations using Microsoft Office Suite applications. Reconciles purchasing card, submits expense reports, purchase orders, and check requests. Practices project management; work task breakdowns, prioritization, and scheduling. Works with Division Leadership to streamline office workflows for maximum efficiency of work group or team. Manages department lists and directories; creates and maintains departmental organization charts. Leads medium to large scale projects and performs other duties inherent to a successful project.

Responsibilities

• Provides advanced administrative assistance to clinical and/or operational initiatives.
• Manages calendars and coordinates meetings for leadership/faculty.
• Develops itineraries for faculty recruitment visits; coordinates travel; arranges internal and external meetings to include venue selection, catering requirements, and all relative logistics.
• Develops meeting materials, agendas, and meeting notes upon request.
• Produces correspondence, reports, and presentations using Microsoft Office Suite applications.
• Reconciles purchasing card, submits expense reports, purchase orders, and check requests.
• P practices project management; work task breakdowns, prioritization, and scheduling.
• Works with Division Leadership to streamline office workflows for maximum efficiency of work group or team.
• Manages department lists and directories; creates and maintains departmental organization charts.
• Led medium to large scale projects and performs other duties inherent to a successful project.

Requirements

• Bachelor's Degree preferred; minimum of 3+ years' in a comparable role preferred.
• Hospital or physician office experience preferred.
• Excellent written and verbal communication skills, self-motivated and professional.
• Solid time management / problem solving skills with the ability to prioritize work to meet stringent deadlines.
• Ability to work independently and complete tasks with accuracy and minimal direction.
• Proficient in Microsoft Word, Excel and PowerPoint; advanced proficiency in Outlook required.
• Ability to develop and sustain a professional relationship with staff and all levels of leadership.
• Must display a high level of integrity and appropriately manage confidential information, meeting all compliance standards.

Qualifications

• Bachelor's Degree in Business Administration/Management (Required).

Skills

• Accountability
• Communication
• Continuous Learning
• Office Administration
• Problem Solving
• Process Improvement

Benefits

At Lurie Children’s, we offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match
• Voluntary Benefits
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program

Pay

Pay Range: $21.00-$32.55 Hourly

Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs.