Administrative Assistant Specialist

Job Summary

Create Your Experience of a Lifetime! Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world. With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
• Full Time Roles Are Eligible For The Above, Plus Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Critical Illness and Accident plans

Job Responsibilities

• Administration and operations
• Support Director in the form of communication with department stakeholders and departmental meeting administrative tasks
• Support the Leadership team, create presentations and email communications to distribute across base operations
• Project tracking; department auditing and reporting
• Maintain accurate documentation according to department standards
• Transportation employee compliance tracking
• Serves as housing liaison for base operations
• Parking permit distribution administrative support
• Time & Labor
• Time and labor support for managers and frontline leaders, owner of escalation process of base operations
• Audits of workforce management processes
• Workforce management and KPI analytics reporting in support of department priorities and goals
• Accounting & financial
• Support management team for capital expenditure tracking and project timelines
• Vendor contract maintenance – billing, contract requests, contract review
• Monthly journal entry of base operations team to other departments
• Procurement - COUPA system support and ordering/receiving, OnBase invoice checking
• Visibility and coordination of hiring processes, records retention of seasonal staff
• Sign Shop nametag orders for team new hires
• Support in the field operations when needed in a variety of departments within base operations and rest of resort
• This position is ideal for anyone interested in joining resort-wide initiatives, projects, or committees
• Other duties as assigned
• Cross training provided for field support

Job Requirements

• Communication Skills: Strong verbal and written communication skills in English
• Tech Skills: Overall agility in adapting to technology; high level proficiency with Excel and PowerPoint a plus
• Organizational skills: Email and calendar management; ability to manage multiple projects and tasks simultaneously and independently
• Leadership skills: Comfortable with horizontal and upward management

Job Specifications

• Starting Wage: $22.87/hr - $28.59/hr
• Employment Type: Year Round (10-month)
• Shift Type: Full Time
• hours available
• Minimum Age: At least 18 years of age
• Housing Availability: Yes