Administrative Assistant/Social Service Aide

The Salvation Army, an evangelical part of the Christian Church, aims to preach the gospel of Jesus Christ and serve humanity without discrimination.

About the role

This position is located in Flagstaff Corps and is full-time/non-exempt.

Responsibilities

• Pick up and sort mail, manage local direct mail responsibilities, and assist with general administrative duties such as mailings, Sunday programs, fliers, etc.
• Manage the corps office, handle phone calls, complete reports, maintain files, and coordinate supply needs.
• Accept and sign for deliveries, manage incoming calls, and compose and type correspondence and emails.
• Prepare and submit accounts payable for officer's approval, keep up-to-date files on service calls, and manage the corps calendar for programs and staff vacations.
• Attend and compose minutes for staff, corps, Advisory Board, and other administrative meetings, assist with Advisory Board preparation, and recruit, process, and manage volunteers.
• Absorb and distribute minutes for staff, corps, Advisory Board, and other administrative meetings, assist with recruiting, processing, and managing volunteers, and assist with coordinating community events.
• Receive monetary and Gifts in Kind donations, issue receipts, and file appropriately, prepare and submit accounts payable for officer's approval, and assist with deposits.
• Handle all social service calls, ensure the cleanliness and organization of the food room, basement, waiting room, and office, and properly record and file casework documentation.
• Prepare and submit required reports and statistics, identify and apply for grants, and maintain updated files.
• Represent The Salvation Army in informational opportunities or forums, attend seminars to enhance skills, and coordinate holiday efforts like Back to School, Thanksgiving, Christmas, etc.
• Coordinate food drives for seasonal and daily use, develop programs and activities that meet congregation and community needs, and work with businesses, churches, and other organizations to secure donations.
• Maintain the spiritual aspect of social services, work with corps officers for all other needs, and assist with overall program support.

Requirements

• High School diploma/GED equivalent required, BA degree or equivalent preferred.
• Previous secretarial or social service experience required.
• Ability to prioritize work, multitask, work under pressure, and be self-starting.
• Valid AZ Driver License and clear MVD record.
• Respect for other employees, associates, clients, and The Salvation Army's goals and objectives.
• Experience with computers and knowledge of Salvation Army programs/software.
• Ability to multi-task and maintain an organized and clean office environment.
• Service-minded team player who can pass or have the ability to pass a Salvation Army fleet driving test and a criminal background check.

Qualifications

• High School diploma/GED equivalent required, BA degree or equivalent preferred.
• Previous secretarial or social service experience required.
• Valid AZ Driver License and clear MVD record.
• Ability to prioritize work, multitask, work under pressure, and be self-starting.
• Respect for other employees, associates, clients, and The Salvation Army's goals and objectives.
• Experience with computers and knowledge of Salvation Army programs/software.
• Ability to multi-task and maintain an organized and clean office environment.
• Service-minded team player who can pass or have the ability to pass a Salvation Army fleet driving test and a criminal background check.

Skills

• Administrative skills, including mailings, Sunday programs, fliers, and report preparation.
• Customer service and interpersonal skills, including handling social service calls and interacting with clients.
• Organizational skills, including managing files, calendars, and supplies.
• Computer proficiency, including using a desktop or laptop computer, accessing and producing information from a computer, and understanding written information.

Benefits

N/A

Pay

N/A

Schedule

N/A