Administrative Assistant – Site Operations

About the role

The Administrative Assistant supports remote water treatment plant Operations teams, providing day-to-day administrative and organizational support. This role ensures smooth office operations, facilitates communication across departments, and helps maintain efficient workflows.

Responsibilities

• Provide onboarding support for all new employees working within/seconded to the operations group across North America, including coordination of third-party training (first aid, fit for duty etc.), management of initial kit out PPE (safety vests, jackets, hard hats etc.), pre-access requirements for site (orientations, drug & alcohol testing, etc.), and assistance with supervisor and manager coordination of employee rotation schedules.
• Process operator expenses (collect receipts and file expenses) on behalf of employees.
• Avoid travel and accommodations to complete bookings for operations.
• Act as single point of contact for operators, coordinating with site travel bookings and corporate travel agent.
• Act as single point of contact for any corporate support-related questions and redirect as needed (benefits, expenses, etc.).
• Maintain and organize operations files, records, and documentation (both digital and physical).
• Maintain training records, certifications, and compliance documentation for operations.
• Aid in the preparation of reports, presentations, and operational documents.
• Serve as a point of contact for internal and external communications.
• Coordinate site office supplies, equipment, and vendor relationships.
• Track and follow up on tasks, deadlines, and action items for the team.

Requirements

• Fluent in French and English – mandatory to support sites in different provinces.
• Minimum 2+ years of experience administratively supporting remote sites and staff, preferably relating to industrial operations environments.
• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving skills.

Benefits and Compensation

• $50-65k CAD annual salary.
• Manulife healthcare on date of hire.
• Bonus company-funded healthcare spending account on probation completion.
• 1-5% GRRSP matching on probation completion.
• Up to $1,000 annually in education matching for skills development upon one year of service.

Pay

$50,000.00 – $65,000.00 per year