Administrative Assistant-Senior (Medical Continuing Education)

About the Role

Under limited direction, provides advanced administrative or technical support to a department or group of professionals. Responsible for daily office and fiscal management duties to include collecting, compiling, and analyzing moderately complex data and information as needed. May lead or mentor lower-level team members.

Responsibilities

• Provides complex administrative and clerical support, including routine correspondence, mailing, scanning, faxing, copying, and maintaining filing systems.
• Prepares complex reports, correspondence, and presentations.
• Answers phone calls and responds to inquiries.
• Manages calendars, schedules, and coordinates meetings, appointments, and travel arrangements as assigned.
• Maintains office supplies for the department.
• Assists with the daily operations and fiscal activities of the department.
• Performs all other duties as assigned.

Qualifications

• Knowledgeable in office management and administrative procedures.
• Ability to maintain confidentiality.
• Possess knowledge of standard technology and software.
• Strong organizational and time management skills with the ability to meet deadlines.
• Possess excellent verbal, written, and interpersonal communication skills.

Required Skills

• Seven (7) years of related experience is required.

Education

HS Diploma or GED

About Us

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery, and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility, and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education, and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America’s Best Employers for Company Culture.

Benefits

• Medical: UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Discounted copays and coinsurance when using UT Health Physicians.
• Life and AD&D Insurance: $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional coverage.
• Dental: Three dental insurance plan options through Delta Dental Insurance Company.
• Vision: Two vision plan options through Superior Vision Services.
• Disability: Income protection for non-work-related illnesses or injuries.
• FSAs: Flexible spending accounts for dependent care and health care expenses.
• Retirement: Eligibility for Teacher Retirement System (TRS) or Optional Retirement Plan (ORP), with voluntary retirement programs available.
• Time Off: Front-loaded Paid Time Off (128-208 hours), Extended Illness Bank, Paid Family Leave, and 12 paid holidays.
• Discounts: Range of discounts on services, tickets, and gym memberships.