Administrative Assistant Senior - GI and Hepatology

Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures.

Responsibilities

• Coordinate schedules, meetings, appointments, and travel itineraries, including complex calendar management for multiple faculty or leaders.
• Demonstrate proficiency in digital collaboration platforms (e.g., Microsoft 365, Zoom, Teams) to manage complex calendars, create shared materials, and support distributed work.
• Coordinate administrative support for departmental or institutional committees. Responsibilities include scheduling meetings, preparing agendas and materials, managing meeting logistics, attending sessions, capturing and distributing minutes, and ensuring timely follow-up on action items. Anticipate logistical needs and collaborate with stakeholders to support committee goals.
• Prepare agendas, presentations, meeting materials, and other documents.
• Use advanced software functions to create templates, macros, and formatted documents.
• Compose professional correspondence, including documents containing confidential information.
• Screen calls and visitors; resolve complex inquiries and triage appropriately.
• Compile reports using data from multiple sources; support recruitment or onboarding processes as applicable.
• Monitor budgets and process payments, requisitions, and invoices.
• Assist in training or orienting other administrative staff.
• Other duties as assigned.

Qualifications

Appropriate experience may be substituted on equivalent basis.

• Minimum Required Education: High school diploma
• Minimum Required Experience: 5 years of experience

Physical Requirements

• Work requires occasionally lifting moderate weight materials, standing, or walking continuously.
• Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids.
• Work is performed in an environmentally controlled environment.

Sensory Acuity

• Ability to detect and translate speech or other communication required.
• May occasionally require the ability to distinguish colors and perceive relative distances between objects.

FLSA Status: Non-Exempt (Administrative)

Benefits

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental, along with Flexible Spending options.
• 403B Retirement Package.
• Competitive Vacation and Paid Holidays.
• Tuition Reimbursement.
• Paid Parental Leave.
• Employee & Family Assistance Program (EFAP).
• Pet Insurance.
• On-campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment, etc.

Values

At MCW, all endeavors—from internal operations to interactions with partners—are driven by shared organizational values:

• Caring
• Collaborative
• Curiosity
• Inclusive
• Integrity
• Respect

We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe embracing human differences is critical to realizing our vision of a healthier world.