Administrative Assistant (Secret Clearance Required)

About the role

St. Michael’s is hiring an Administrative Assistant to support a Department of Defense (DoD) client. As the Administrative Assistant, you must have experience in managing the operational schedule and long-range calendar of your principal. You will handle telephone calls, messages, short-fused taskers, and office calls. LOCATION MacDill AFB, Tampa, FL (on-site).

Responsibilities

• Manage the operational schedule of the SOFM-A, SOFM-R and SOFM-FO (as needed) and maintain the long-range plan calendar
• Perform a full range of administrative, clerical and office support duties including scheduling and providing administrative support; participating in special meetings and events and assisting with special projects; balancing administrative workload and providing advice and guidance on subjects related to administration and information management
• Handle telephone calls, messages, short-fused taskers, and daily details of SOFM-A, SOFM-R and SOFM-FO offices (as needed) including calls, briefings, and social functions
• Help with developing and initiating administrative methods and procedures concerning high interest items, flow of information, and processing of staff action packages
• Research and resolve administrative issues and complaints; follow up to ensure complete and quality resolution
• Oversee and maintain the office calendar; and assist other administrators in making appointments and arranging meetings
• Assist with planning and implementing visits, conferences, and other events involving distinguished visitors, guests, and/or groups; provide Organizational Defense Travel Administrator (ODTA) support
• Independently develop methods and procedures for office automation tasks and identify and solve problems in existing methods or procedures
• Perform quality assurance checks for all correspondence to ensure accuracy and compliance with standards, policies, and guidance within the Headquarters
• Use software to create, copy, edit, store, retrieve, and print forms, memos and letters; use database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and use graphic software to provide graphs and charts for reports and presentations

Requirements

• Active Secret Clearance
• Bachelor’s degree in any field (experience may be substituted for education)
• Three years’ experience providing administrative assistance support

Benefits

• Employee Stock Ownership Plan (ES