Administrative Assistant, School of Business

Duties and Responsibilities

• Utilize project management skills to strategically plan, coordinate, and execute high-priority initiatives within the School of Business Administration.
• Manage the Dean’s daily and weekly priorities, ensuring readiness for upcoming deliverables, meetings, and deadlines.
• Lead special projects and strategic initiatives at the Dean’s request.
• Prepare materials for internal and external meetings, track action items, and ensure timely follow-up.
• Maintain strict confidentiality in all communications involving the Dean, executive team, and interactions with the Provost and President’s Offices.

Calendar, Scheduling & Operational Coordination

• Maintain and organize project timelines and executive team calendars aligned with school and departmental priorities.
• Provide high-level administrative support for daily operations, including reports, meeting coordination, and student-facing interactions.
• Cook up travel arrangements, itineraries, and post-travel expense reporting.
• Manage office logistics such as maintaining files, ordering supplies, and ensuring smooth day-to-day operations.

Stakeholder & Advisory Board Engagement

• Serve as a primary point of contact for internal and external colleagues, industry partners, and community stakeholders.
• Support the work of the School of Business Advisory Board, including meeting preparation, communication, and follow-up.
• Capture meeting notes, document next steps, and ensure timely communication of action items.

Academic & Faculty Support

• Support both Undergraduate and Graduate Business programs through meeting coordination, student communications, event support, and engagement with student organizations.
• Aid full-time and adjunct faculty with administrative needs such as room reservations, textbook acquisition, and meeting academic administrative deadlines.
• Act as liaison with Human Resources to facilitate onboarding for new faculty.

Event Planning & School Engagement

• Ensure seamless execution of events through logistics management, communication, and on-site support.
• Provide high-level support for key events, including student, faculty, and community-facing functions such as RSVP tracking, staffing coordination, registration management, and oversight of space, catering, and maintenance needs for set-up and breakdown.

Minimum Qualifications

• High school diploma or equivalent.
• Five (5+) years of experience in an administrative support role. An equivalent combination of experience and education may be considered.
• Proficiency in Microsoft 365, including Outlook, OneDrive, and Teams.
• Exceptional verbal and written communication skills, with strong attention to proofreading and accuracy.
• Outstanding interpersonal skills, with the ability to build positive and effective working relationships.
• Ability to collaborate with colleagues and partners across the university.
• Strong project management capabilities, demonstrating meticulous attention to detail.
• Experience with expense tracking and budget oversight, ensuring accuracy and compliance.
• Creative and resourceful approach to planning, problem-solving, and execution.
• Sound judgment and discretion, with the ability to maintain strict confidentiality.

Preferred

• Bachelor’s degree in a related field.
• Knowledge of Colleague and Canvas.
• Experience in a higher education environment.