Administrative Assistant - San Francisco Corporate

Summary of the Position

The Administrative Assistant assists with the overall operation of the facility under the direction of the Property Manager. Key responsibilities include:

• Basic administrative duties such as filing, copying, faxing, scanning, mailings, and answering the phone.
• Conduct interviews for annual re-certification, complete re-certification related documents, and maintain tracking logs for tenants.
• Receive and prepare work orders and work order history files.
• Utilize Boston Post our property management software or relevant waiting list programs.
• Create and update spreadsheets, fliers, reports, and other documents as requested.
• Manage schedules such as setting up appointments and reminders.
• Complete data entry and projects in a timely and accurate manner.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Able to read, write, and communicate effectively in English.
• Minimum of 2 years of administrative assistance experience.
• Professional demeanor with the ability to adapt to last-minute changes.
• Highly organized with the ability to prioritize tasks to meet deadlines.

Benefits

• Medical, dental, and vision care; preventative medical care paid at 100%.
• Vacation leave of up to ten days per year in the first year.
• Up to 80 hours of sick time per year.
• Flexible Spending Accounts for Health Care and Dependent Care.
• Company-paid Life AD&D, Long Term Disability.
• Free, confidential counseling through our Employee Assistance Program.
• Commuter benefit program.
• Discounts for AT&T and ClassPass.
• $100 annual Wellness Reimbursement.
• Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).

Note: The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative. Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a “notice at collection” to applicants for employment who reside in California. The notice at collection describes the categories of personal information to be collected about these California applicants and the purposes for using that personal information. Therefore, we have posted the Company’s “Notice At Collection For California Applicants” here. Please review this Notice at your convenience.