Administrative Assistant - Registrar Office - 12 Month Position

Responsibilities

• Cook up and process the registration of new students, including verifying residency, collecting required documents, and accurately entering data into the student information system (SIS).
• Handle student withdrawals and transfers; draft and dispatch student records to receiving schools; adjust SIS enrollment status.
• Interact with sending and receiving schools, external agencies, and internal staff to gather and clarify student records needed for placement and services.
• Administer and preserve residency affidavits, temporary guardian documents, and records pertaining to McKinney-Vento-eligible students.
• Maintain precise and confidential student records in line with FERPA, ISBE regulations, and district policy.
• Perform other tasks as directed by the Associate Principal or their delegate.

Qualifications

• A high school diploma or equivalent is required; post-secondary coursework or prior school office experience is preferred.
• Proficiency in Microsoft Word, Excel, and Google Workspace (Docs, Sheets) is necessary; the ability to learn and navigate district student information systems is desirable.
• A working knowledge of, or the ability to learn, state and federal laws governing student records, including FERPA and applicable ISBE requirements, is essential.
• Excellent organizational skills and attention to detail are required; the ability to meet deadlines and manage multiple priorities in a high-volume environment is crucial.
• Strong written and verbal communication skills are necessary; the ability to work professionally with students, families, staff, and external agencies is important.
• Demonstrated reliability, sound judgment, and commitment to confidentiality are expected.
• The ability to work independently and function effectively in a school office environment with frequent interruptions is required.
• Prior experience in student records management, school registration, or a related field is preferred.