Administrative Assistant/Receptionist

Our client is a mission-driven organization in Portland, Maine that partners closely with the Department of Health and Human Services to provide critical community support services.

About the role

This is an open-ended temporary opportunity ideal for someone who enjoys being the backbone of a busy office, can manage multiple priorities, and is comfortable stepping into reception coverage as needed.

Responsibilities

• Schedule appointments and maintain calendars for staff and clients
• Prepare, organize, and process paperwork and documentation
• Update and maintain spreadsheets and internal records with accuracy
• Provide back-up support to the front desk and cover reception one day per week
• Answer phones, greet visitors, and assist with general administrative tasks
• Help keep the office organized and running smoothly in a fast-paced environment

Requirements

• Strong organizational skills and attention to detail
• Comfortable managing schedules, records, and administrative workflows
• Ability to pivot quickly and handle changing priorities throughout the day
• Professional and friendly communication skills, both in person and over the phone
• Proficiency with Microsoft Office preferred
• Previous administrative, receptionist, or office support experience preferred

Pay

$18/hr

Schedule

Monday–Friday, 8:30 am–4:30 pm (8:00 am–4:00 pm for training)

Location

Portland, ME (fully onsite with parking)