Administrative Assistant/Receptionist

Responsibilities

• Answers and transfers phone calls, screening when necessary
• Welcome and direct visitors and clients
• Maintains filing systems as assigned
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Codifies and schedules travel, meetings, and appointments for managers or supervisors
• Prepares agendas and schedules for meetings
• Records and distributes minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Performs other related duties as assigned

Requirements

• Associates degree required; Bachelors degree in related field preferred
• Three to five years of experience in an administrative role

Special Skills

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite, specifically Excel
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently