Administrative Assistant, Publishing

About the Role

Aloha mai! Mahalo for your interest in Kamehameha Schools. We are seeking a detail-oriented and proactive Administrative Assistant to support the operations of Kamehameha Publishing. This role provides critical administrative, budget, procurement, and event coordination support while serving as a key point of contact for internal and external partners. The ideal candidate thrives in a collaborative environment, enjoys managing multiple priorities, and continuously looks for ways to improve processes and operational efficiency.

This is a temporary, part-time position, typically scheduled Monday through Friday for approximately 10-20 hours per week and based at our Kawaiahaʻo Plaza location. The role follows a hybrid work arrangement, with remote work flexibility available based on business needs and manager approval.

Responsibilities

• Provides general administrative support to different departments within the division/group.
• Receives and screens incoming messages and correspondence; provides information and responds to inquiries.
• Disseminates information internally.
• Handles documentation including typing routine correspondence, transmitting, faxing, and copying as needed.
• Establishes and maintains files, many confidential in nature (e.g., personnel, payroll, student records, and general office files).
• Communicates and provides information for visitors and outside sources.

Fiscal/Budget Management

• Assists in the preparation and maintenance of the department budget, including handling purchase requisitions, purchase orders, and reimbursement claims.

Event Management

• Coordinates and arranges staff events.

Project Support

• Assists in preparing reports needed by the department.
• Provides backup to other administrative staff and cross-trains.

Requirements

• High School Diploma or equivalent.
• Minimum of 1 year administrative or directly related experience.
• Ability to work flexibly.
• Good written, verbal, and interpersonal skills.
• Good organizational skills.
• Ability to work with general office equipment.
• Good computer knowledge.
• Ability to handle confidential information.
• Demonstrated knowledge of and/or skill in organizational competencies: accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.

Preferred Qualifications

• Experience working in an educational setting.

Physical Requirements

• Frequently sits, performs desk-based computer tasks, and grasps light or fine manipulation; talks or hears.
• Occasionally stands and/or walks, writes by hand, and lifts and/or carries, pushes and/or pulls objects that weigh up to 10 pounds.
• Rarely twists, bends, stoops, squats, kneels, crawls, climbs, reaches or works above shoulder, or grasps forcefully.

Working Conditions

• Work is conducted in an office environment and may require work in non-standard workplaces.
• Work is typically conducted Monday through Friday during normal business hours.

Pay

Hourly pay range: $21.35 - $28.30.

Benefits

At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information.