Publishing Assistant

Assist MNHS Press staff by performing administrative and support tasks to aid in marketing, sales, and publicity for MNHS Press products.

Schedule

• Regular full-time, Monday–Friday, 8 AM–5 PM
• Hybrid work option: one to two days per week from home

Benefits

• Eligible to participate in the State Employee Group Insurance Program
• Retirement program with employer contribution
• Generous vacation and sick time accruals
• Additional paid holidays

Responsibilities

• Provide administrative support by coordinating the distribution of companion books and Minnesota History
• Schedule meetings, offer technical support, and serve as the primary contact for non-editorial author inquiries
• Manage the general press email and calendar, submit publications for copyright registration, and screen manuscript proposals and submissions using FileMaker
• Provide sales support and assist with communication and updates for sales representatives
• Create and format sales e-newsletters, process sales orders, and maintain title data in Coresource
• Responsible for marketing and publicity support, including creating and scheduling social media posts, managing e-galleys and publicity materials, updating the MNHS Press website, and assisting with media pitches and event registrations
• Provide royalty process support by entering contract information and sales data into Virtusales, handling address updates, and assisting with royalty statements

Requirements

• Bachelor’s degree or equivalent education/experience
• Proficiency with Google Workspace applications (Gmail, Google Docs, Google Spreadsheets, and Google Forms) and Microsoft Office suite (Windows, Word, Excel)
• Demonstrated sales or retail experience
• Demonstrated ability to communicate orally and in writing, including printed pieces and online content
• Facility with data and databases
• Ability to conduct research
• Demonstrated positive customer service skills
• Experience managing a departmental budget, processing requisitions, and coordinating with accounting staff preferred
• Experience managing projects and working with deadlines
• Ability to communicate clearly and to handle confidential information discreetly and appropriately
• Interest in book publishing

Skills

• Experience with book publishing
• Knowledge of current publishing industry practices and trends
• Database / CRM experience (FileMaker, Coresource, HubSpot, Asana)
• Design experience (Canva, InDesign)