Administrative Assistant, Proposals Team

About the role

This position requires you to be in our San Mateo, CA, headquarters office.

Responsibilities

• Request and screen bidding opportunities daily
• Order supplies and proposals materials
• Print, copy, ship, and track proposals and book samples
• Complete online bid portal registration and questionnaires, and submit bids
• Complete vendor registration forms and paperwork for proposals, support document formatting, and work with internal teams to collect necessary information
• Collaborate with IXL sales, contracts, legal, marketing, HR, finance, IT, Security, and other teams to gather information and language needed for responses
• Track bid and proposals awards, follow up with district purchasing departments, request evaluations, submit open records requests, synthesize win/loss data, and archive submitted proposals
• Maintain contracts lists, track renewals, update pricing, as needed
• Support ad hoc bid projects, as needed

Requirements

• BA/BS and 1-3 years of experience in a related field
• Strong written and oral communication skills
• Ability to prioritize tasks and work efficiently
• Exceptionally organized and detail-oriented
• Quick learner who demonstrates initiative
• Energetic, mature, positive person who works well independently and with a team
• Experience with Google Applications, Microsoft Office Suite, and Adobe required
• Experience with SchoolWatch and RFPs desired
• Experience in K-12 education a plus

Pay

The base hourly rate for this full-time position is $25 - $33 per hour + benefits. The range displayed reflects the minimum and maximum target for new hire pay ranges for the position. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

About IXL Learning

IXL Learning is the country's largest EdTech company. We reach millions of learners through our diverse range of products. For example:

• 1 in 4 students in the United States uses IXL.com
• Rosetta Stone provides an immersive learning experience for 25 languages
• Wyzant is the nation's largest community of tutors, covering 300+ subjects
• Teachers Pay Teachers (TPT) is a comprehensive marketplace for millions of educator-created resources

Our mission is to create innovative products that will make a real, positive difference for learners and educators and we're looking for passionate, mission-minded people to join us in achieving this goal. We have a unique culture at IXL that fosters collaboration and the open exchange of ideas. We value our team and treat one another with kindness and respect. We approach our work with passion, tenacity, and authenticity. We find it immensely satisfying to develop products that impact the lives of millions and we are eager to have you join our team.