Administrative Assistant - Professional Development

About the role

The Professional Development Administrative Assistant schedules, coordinates, documents and maintains the education and training programs in accordance with established goals and objectives of the Professional Development department. In addition, this position maintains and updates training database to ensure accurate recordkeeping of education and training activities; controls training records; coordinates travel for training activities; and serves as the department's primary point-of-contact.

Duncan Aviation is the largest, family-owned maintenance, repair and overhaul (MRO) facility in the world providing complete nose-to-tail services for business aircraft. We value the individual experiences and diversity of our workforce and are proud to be a Veteran-Friendly Employer. Individuals of all backgrounds, nationalities, disability status, and military service are encouraged to apply.

Responsibilities

• Maintains record keeping related to employee education and training programs by updating database and files to accurately reflect employees' technical and non-technical training records.
• Provides team members and managers with training and safety records or reports as requested.
• Coordinates communication of education and training initiatives (i.e. training calendars, newsletter articles, etc.).
• Organizes company book reviews including ordering of books and materials.
• Documents and tracks tuition reimbursements and training requests to ensures adherence to established Company policies.
• Assists with necessary resources for training events (i.e. equipment, space, materials, snacks, meals, etc.).
• Assists presenters with functionality of equipment and room preparation and tear down.
• Maintains materials for the company's learning centers.
• Serves as team member liaison with travel coordinator for training related travel.
• Assists with new employee orientation.
• Performs other related duties as assigned by management.

Requirements

• Regularly scheduled attendance required.
• Repetitive motion; tolerates standing, walking, bending and sitting; proficient typing and data entry skills.

Qualifications

• High school diploma or equivalent required.
• College level business courses preferred.
• Minimum two years clerical experience required.
• Proficiency with Microsoft software (Word, Excel, Project, etc.) required.

Benefits

• Relocation Assistance is available for those that qualify.
• Comprehensive Benefits Package (Medical, Dental, Vision, Vacation/Holiday) available to team members on day one.
• Health Savings Account (employer and employee contributions).
• 401(k) program where you can begin contributions within your first 45 days, 50% match on first 6% contributed.
• On‑Site Fitness & Health Clinics at the MRO locations.
• Variety of In‑House Training opportunities.
• Tuition Assistance to further your education.