Administrative Assistant - Presidential

Position Summary

The Administrative Assistant performs diverse secretarial duties for the Asst to the President and Vice Presidents. Assists in designated administrative details using initiative and sound judgment. Assists in designated administrative details using initiative and sound judgment. High levels of tact, friendliness and other aspects of strongly developed interpersonal skills plus proven organizational skill are crucial.

Compensation

Full - time hourly position with benefits
Remuneration: Grade 5 ($22.67 - $34.01)
Benefits
Hourly employees are eligible for benefits including health insurance, paid time off, and retirement savings plans, with eligibility based on hours worked.

Supervisors

Vice Presidents

Essential Job Functions

• Research via the use of the internet and other sources on topics as given from supervisor.
• Aids in the creation of newsletter and in the editing of articles.
• Produces basic graphic designs for presentations and power points.
• Maintains a well-organized office, often in the absence of supervisors, with an efficient filing system for department and supervisors.
• Aids supervisor in preparing reports, special projects, etc., as requested.
• Aids supervisor in creating project timelines for various ongoing assignments and projects.
• Aids supervisor in preparing various committee agendas & ensuring all required materials are prepared in advance of the meeting.
• Aids supervisor in the coordination of morning worship for the General Conference staff. Communicates with and assists departmental worship coordinators; receives/processes prayer requests, prepares Worldwide Circle of Prayer. Morning worship attendance advisable.
• Aids with the coordination of worships for Week of Spiritual Emphasis. Confirms speaker(s), and makes his/her travel arrangements as needed.
• Performs recording secretary functions for committees. This includes taking and producing minutes for review by supervisor and following of standardized employee notification process of committee actions. Indexes minutes, files office copies and distributes copies to committee members.
• Serves as custodian of minutes, documents and records produced by her supervisors.
• Schedules and maintains daily calendar of supervisor; makes travel and logistics arrangements.
• Screens telephone calls; responds to routine/non-routine inquiries using standardized formats; refers unusual or complex inquiries to supervisor or designee; provides telephone coverage for the department.
• Processes incoming mail—opening, dating, sorting and distributing appropriately.
• Responsible for ExpenseWire reconciliation for supervisor credit card accounts as well as other reimbursement accounts as requested by supervisors.
• Must be a member in regular standing of the Seventh-day Adventist Church
• Maintain a regular and reliable attendance schedule
• Performs other work-related duties as may be assigned by supervisor.

Qualifications

• Education and Experience
  Bachelor’s (BA/BS) required. Appropriate successful work experience may be acceptable in lieu of scholastic requirements.
  Three or more years of denominational experience are needed to gain the skills and knowledge required to perform job duties.
• Knowledge
  Well-developed knowledge of principles, policies and beliefs of the General Conference and the Seventh-day Adventist Church.
  Requires well developed knowledge of church employment policies and practices; knowledge of up-to-date office procedures such as filing, telephone techniques, office equipment.
• Skills & Abilities
  Strong computer skills required.
  Well-developed English language usage skills (spelling, grammar, punctuation, etc.).
  Ability to perform secretarial and support duties with speed and accuracy without constant supervision.
  Must have the ability to work under pressure and with many interruptions.