Administrative Assistant

About the role

The Administrative Assistant (Training & OMS Support) provides critical administrative, training coordination, and Operational Management System (OMS) support at Unit 3 & Unit 5 to ensure efficient, compliant, and safe operations within a chemical manufacturing environment. This role partners closely with Operations, Maintenance, EH&S, HR, and site leadership to maintain training compliance, workforce readiness, and accurate operational documentation while supporting day-to-day administrative needs.

Location: Freeport, TX

Responsibilities

• Provide comprehensive administrative support including calendar management, meeting coordination, communications, and document preparation
• Coordinate employee onboarding, training schedules, site events, and workforce development activities
• Administer Learning Management Systems (e.g., Saba, Workday Learning), including assigning training, tracking completion, and generating compliance reports
• Maintain accurate training records and documentation to support OSHA, audit, and regulatory compliance requirements
• Support Operational Management System (OMS) processes including document control, compliance tracking, and audit readiness
• Prepare reports, dashboards, and metrics to support operational and training performance tracking
• Partner with cross-functional teams (Operations, Maintenance, EH&S, HR) to ensure alignment on training requirements and operational priorities

Requirements

• High School diploma or equivalent; Associates Degree* preferred
• 3+ years of administrative experience
• Experience in a manufacturing or chemical plant environment preferred
• Experience supporting training programs, compliance systems, or learning management systems preferred
• Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook; SAP experience preferred
• Strong organizational, communication, and time management skills with high attention to detail; self-motivated and able to independently prioritize tasks, solve problems, and manage multiple deadlines with accuracy
• Prior Olin experience in a relevant position preferred
• Must possess a valid Driver's license
• Degree must be from a school that is accredited by an accrediting agency recognized by the Secretary of Education of the U.S. Department of Education or equivalent program from an international university.
• Olin does not provide any form of sponsorship. We will only employ those who are legally authorized to work in the United States. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J or TN or who need sponsorship now or in the future, are not eligible for hire.

Pay

$51,200 - $69,800

Schedule

9/80 or 5/8s