Administrative Assistant - Prairie View Heights/Labor Plaza

About The Role

As an Administrative Assistant, you'll provide vital support to the Property Manager in overseeing our apartment community. Strong communication, administrative, organizational, and time management skills are key, with knowledge of fair housing regulations being beneficial. Your tasks will include assisting with correspondence, maintaining records, handling special projects, supporting tenant recertification, and ensuring compliance with HUD and LIHTC guidelines for our community. In this role, you will have the opportunity to make a significant impact on the business while advancing your career. We are looking for a leader who can juggle multiple competing priorities, react, and recalibrate quickly without missing a beat as situations evolve.

Responsibilities

• Assist Property Manager in preparing initial and follow-up correspondence on all matters relating to the property being managed
• Maintain records in a timely, accurate, and organized manner
• Prepare plans and provide for the implementation of special administrative projects
• Assist Property Manager with the Processing of all forms of tenant recertification, including verification, certification, annual and interim re-certification, and maintain leases as needed
• Abide by all HUD management, 4350 & LIHTC guidelines

Qualifications & Skills

• Take initiative: Understanding the goal, developing a plan, and delivering it
• Be Inquisitive: Not afraid to ask good questions and to challenge the status quo to find better ways to do things
• Be Tech-savvy: Leverage technology to help increase efficiency and optimize organizational and individual performance
• Be a Good Communicator: Value excellent communication and collaboration; ability to communicate effectively with stakeholders at all levels, verbally and in writing
• Be Detailed-oriented: Understanding and appreciating the importance of the details while seeing the big picture
• Be Flexible: Willing to go above and beyond and can adapt quickly to changing circumstances
• Administrative experience required
• Prior experience in property management helpful
• Project-based Section 8 experience helpful
• Experience with Yardi is helpful
• Computer literacy required