Administrative Assistant - Portland Recycle Plant

General Purpose

The Administrative Assistant is responsible for providing accounts receivable, accounts payable and general administrative support. This position requires basic accounting and clerical experience and performs various administrative and receptionist duties as needed. The position also serves as the backup for the Scale Operator as needed.

Essential Job Functions

• Perform basic accounting tasks including accounts receivable, accounts payable and/or general ledger duties.
  • Performs all A/P processing, research and investigation including vendor set ups as required, initiation and processing of vendor PO’s, receiving and entering invoices into the financial system and maintaining all purchasing card transactions
• Answer and screen phone calls.
  • Assist with daily scale operations or Office Manager duties as needed.
• Aid Team by producing weekly shipment list for all inbound and outbound loads.
  • Data entry into multiple operating systems for safety, financial, environmental, and other components of the business.
• Tracks, records, pays all vendor payments through Concur and JDE.
  • Places orders through vendors for office and operations.
• Participation in all Safety Engagement activities
  • Sends all Monthly Reporting to Suppliers
• Ensures all Vendor COI and Indemnity forms are Valid.
  • Assists in the month end closing process.
• Assists in Health and Safety programs of WestRock.
  • Performs other job duties as needed.

Qualifications

• Must have a high school diploma or G.E.D.
  • Accounting experience in A/R, A/P and/or GL and basic understanding of accounting principles.
• Must have ability to perform intermediate arithmetic dealing with decimals, fractions, ratios, etc.
  • Must have basic computer skills (email, word processing, etc.).
• Must be able to operate basic office equipment (fax machine, copy machine, etc.).
  • Able to respond quickly to changing demands and processes.
• Maintain high productivity/activity level, complete and submit timely and accurate information independently.
  • Strong interpersonal skills; excellent written and verbal communication capabilities.
• Excellent organizational and follow-up skills.
  • Must pass background check and pre-employment drug screening.
• Must be able to work overtime as needed.
  • Must be able to perform all essential job functions with or without reasonable accommodation.
• Physical Demands
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

Physical Demands

• Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.
• Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.