Administrative Assistant (Part-time) -MS 129

Reports to: Program Director

Location: MS129, 2055 Mapes Ave, Bronx, NY 10457

About the role

The Administrative Assistant will support the Afterschool Program Director by managing all administrative aspects and providing clerical support to program staff.

Schedule

18–20 hours/week (non‑exempt)

Pay

$24.00 – $27.00 per hour

Responsibilities

• Disseminate and collect program applications; follow up with teachers, students, and parents.
• Create and distribute attendance sheets to instructors and partners.
• Collaborate with coordinators and program partners to ensure timely collection of attendance data.
• File and maintain all attendance, enrollment, and application forms.
• Enter student data into DYCD; compile, sort, and verify information for accuracy.
• Input detailed programming schedules.
• Review and correct data entries; update and purge records as needed.
• Follow organizational policies and procedures; report any needed changes.
• Maintain confidentiality of student information.
• Attend mandatory GSS training sessions.
• Follow up with families of absent students via phone; maintain a call log.
• Perform general clerical tasks including filing, scanning, photocopying, and data entry.
• Assist with planning and execution of special program events.
• Perform other duties as assigned.

Qualifications

• High school diploma required; minimum one year of office experience.
• Strong organizational, verbal, and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook, Exchange).
• Ability to interact positively and professionally with staff and external partners.
• Commitment to a strength‑based and/or youth development approach.
• Bilingual in Spanish preferred.