Administrative Assistant (Part Time/Contract)

Essential Job Functions And Responsibilities

• Respond to correspondence from staff and clients, direct them to the appropriate staff members.
• Provide clients with necessary information.
• Aid in managing calendars, scheduling appointments, and coordinating meetings.
• Prepare agendas for meetings, sometimes attending to record and transcribe minutes.
• Create and manage spreadsheets.
• Collaborate effectively with coworkers, clients, and suppliers.
• Compose clear and accurate correspondence with clients and inter-company personnel.
• Create presentations, reports, and documents using software and/or digital graphics.
• Maintain files on account receivables and update records as required.
• Inform clients and/or suppliers of any changes to service agreements and payment options.
• Archive financial documentation and update accounting databases on a monthly or annual basis.
• Arrange travel accommodation for staff, including coordinating online conferences and meetings.
• Assist with bookkeeping; prepare client financial documents such as invoices, tax filings, and monthly client profit reports.
• Update management on any financial discrepancies found during tax filing or invoicing duties.

Remote Administrator Assisstant Requirements

• Knowledge and experience in customer service and administrative support.
• Demonstrated ability to communicate in both written and verbal formats.
• Proficiency in word processing, database, spreadsheet, and graphic computer programs, especially MS Office and Outlook.
• A personable, positive, and enthusiastic attitude, capable of dealing effectively with all people.
• A high level of accuracy and efficiency in performing job tasks.
• Proven experience as an Administrative Assistant or a similar role.
• One year of administrative experience preferred.
• Ability to work independently and prioritize tasks.
• Ethical behavior when handling sensitive financial information.
• A solid understanding of financial processes such as bookkeeping and tax filing is a plus.
• Willingness to comply with all company, local, state, and federal financial regulations.
• A high school diploma is required, more education and experience in accounting, business, administration, or similar are generally preferred.

WORK ENVIRONMENT

This is a remote - work from home - position.

WORK SCHEDULE

Expected workdays are Monday through Friday.