Administrative Assistant - Part-Time

About the Role

The Administrative Assistant supports the Parish Staff at Saint William Catholic Church, a vibrant and growing parish. This full-time position requires a strong servant leader who can work creatively in a fast-paced environment, uphold the Pastor’s vision, and contribute effectively to the parish team. The role is integral to the Church’s mission of proclaiming the Gospel and fostering spiritual growth.

As a practicing Roman Catholic in good standing, the Administrative Assistant is called to model Gospel values, support Catholic ministry, and participate in religious ceremonies, training, and reflection activities.

Responsibilities

• Pray for 30 minutes daily as part of your ministry.
• Support and uphold the mission of Saint William Catholic Church in professional and personal life.
• Manage daily administrative activities, including:
  • Coordinating and calendaring events.
  • Filing, reviewing, and processing mail.
  • Screening and responding to calls and messages.
  • Drafting and preparing correspondence in English and Spanish.
• Ensure sacramental records are accurate and up-to-date.
• Support day-to-day operations of the parish front office:
  • Answer phones and welcome visitors.
  • Provide information and take accurate messages.
  • Route messages to staff in a timely manner.
  • Notify staff of visitor arrivals.
  • Handle incoming mail.
  • Update internal telephone greetings and check voicemail.
• Compose and type letters in English and Spanish.
• Enter information into the parish database, including sacramental data.
• Print sacramental certificates and write receipts.
• Create forms for the Parish Church Database postings.
• Handle Catholic school verification.
• Perform administrative, clerical, and accounting tasks as assigned.
• Support scheduling and Faith Formation registration.
• Perform all other duties as assigned.

Requirements

• High School Diploma or GED acceptable to the Texas Education Agency.
• Two (2) years of full-time wage-earning related work experience.
• Proficiency in English and Spanish (conversational).
• Must be a practicing Roman Catholic in good standing.
• Valid Texas Driver’s license.
• Must be certified in the Diocese of Austin EIM within 60 days of employment and maintain certification.

Skills

• Excellent customer service and ability to work effectively with staff, clergy, religious, and laity.
• Proficiency in word-processing software, spreadsheets, and database programs.
• Strong organizational, prioritization, and time management skills.
• Ability to maintain confidentiality at all times.
• Ability to carry out multiple tasks and meet deadlines.
• Ability to follow verbal or written instructions.
• Ability to move heavy materials.
• Skilled in Microsoft Office and cloud-based applications.

Working Conditions

• Engaged in ministry and closely tied to the Pastor’s responsibilities.
• At-will employment with a tobacco-free environment in all parish buildings and vehicles.
• Fast-paced environment with rapidly changing priorities and plans.
• May require working weekends, evenings, and holidays.
• Exposure to religious ceremonies, including Catholic prayer and liturgical celebrations.
• Adherence to dress codes and conduct standards, including EIM standards.
• May require use of personal vehicles for off-site travel to other parishes or meetings.
• Must align personal and professional activities with the mission and teachings of the Roman Catholic Church.