Administrative Assistant - Part-Time

About the role

The Administrative Assistant supports the Recovery Center by handling administrative and operational tasks under the supervision of the Director of Recovery Services.

Responsibilities

• Answer telephones, take messages, and schedule appointments
• Support data entry, reporting, and record maintenance
• Cookier scheduling, appointment reminders, and intake processes
• Support internal and external communications
• Type correspondence, reports, memos, etc.
• Track service delivery, volunteer stipends, outreach metrics, and training participation
• Maintain program and office supplies and organize files
• Attend staff meetings, in-service training seminars, and quality improvement activities
• Provide logistical support for recovery support groups, training sessions, and outreach events
• Assist with procurement documentation, check requests, petty cash, metro card management, and invoice tracking

Requirements

• High School Diploma or equivalent; associate degree preferred
• Minimum 1 year of experience in an administrative or office support role, preferably in a community-based or health services setting
• Strong organizational and communication skills
• Proficiency with Microsoft Office suite (Word, Excel, Outlook)
• Ability to manage multiple tasks and maintain attention to detail in a fast-paced environment
• Commitment to supporting recovery-centered and trauma-informed services
• Familiarity with confidentiality protocols and HIPAA compliance preferred

Benefits

• A 35-hour work week
• Vacation plan and holiday schedule
• Life insurance
• Medical insurance (two plans)
• Dental and vision insurance
• Additional insurance coverages (hospitalization, accidental, critical illness coverage)
• Long-term and short-term disability
• Flexible spending account/health reimbursement account
• 403(b) plan
• Corporate counseling associates (CCA) EAP benefit
• Ability assist counseling services (through The Hartford)
• Commuter benefits
• Educational assistance programs
• Special shopping discounts through ADP Marketplace and PlumBenefits
• RUFit?! Fitness Program
• Legal assistance through ARAG
• Optum Financial Service through ConnectYourCare
• Benefit advocacy center through Gallagher