Administrative Assistant | Part Time

About the role

The Administrative Assistant supports day-to-day office operations and administrative procedures to ensure an efficient, organized, and service-oriented workplace. This role serves as a point of contact for office-related questions and visitors, supports cross-functional logistics, and assists with various administrative workflows.

Responsibilities

• Serve as a point of contact for office-related questions, visitors, and general inquiries (phone, email, in-person)
• Provide coverage for others on vacation
• Provide administrative support to daily office operations and help ensure an efficient workflow
• Coordinate routine facilities support (repairs, maintenance visits, cleaning) and communicate with building management and vendors
• Support purchasing and basic expense tracking, including purchase requests and invoice processing (as assigned)
• Price, enter and invoice Work Orders and complete invoicing function for all orders shipping
• Perform shipping duties (package small items), create UPS/FedEx shipping labels)
• Receive inventory into D365 and process invoices for payment
• Perform inventory cycle counts and adjust inventory counts when necessary
• Absorb and support meeting logistics, including room scheduling, refreshments/catering, and basic conferencing technology setup
• Absorb and support organizing and supporting company events and employee engagement activities (e.g., internal meetings, celebrations, team events) as requested
• Promote and help maintain office health and safety practices; communicate procedures and coordinate required postings or supplies as assigned

Requirements

• High school diploma or equivalent required
• 2–5 years of experience in office administration, office management, or a related administrative role
• Proficiency with Microsoft Office and experience supporting purchasing/invoices, vendor coordination, and general office operations preferred
• Strong organization, prioritization, and time-management skills
• Excellent written and verbal communication; professional customer service mindset
• Attention to detail and reliable follow-through in a fast-paced environment
• Ability to handle sensitive information with discretion and maintain confidentiality
• Problem-solving and resourcefulness; ability to anticipate needs and remove administrative barriers
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfortable learning new office systems
• Facilities and vendor coordination skills; ability to manage service requests and follow up to completion
• Basic budgeting, purchasing, and invoice/expense processing skills (as required by the role)
• Ability to manage multiple priorities, meet deadlines, and adapt to changing needs
• Strong interpersonal skills and ability to collaborate effectively across departments and with all levels of the organization
• Professionalism, integrity, and accountability in all interactions and work products
• Service orientation and diplomacy when working with employees, visitors, and vendors

Qualifications

• High school diploma or equivalent required
• 2–5 years of experience in office administration, office management, or a related administrative role
• Proficiency with Microsoft Office and experience supporting purchasing/invoices, vendor coordination, and general office operations preferred
• Strong organization, prioritization, and time-management skills
• Excellent written and verbal communication; professional customer service mindset
• Attention to detail and reliable follow-through in a fast-paced environment
• Ability to handle sensitive information with discretion and maintain confidentiality
• Problem-solving and resourcefulness; ability to anticipate needs and remove administrative barriers
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfortable learning new office systems
• Facilities and vendor coordination skills; ability to manage service requests and follow up to completion
• Basic budgeting, purchasing, and invoice/expense processing skills (as required by the role)
• Ability to manage multiple priorities, meet deadlines, and adapt to changing needs
• Strong interpersonal skills and ability to collaborate effectively across departments and with all levels of the organization
• Professionalism, integrity, and accountability in all interactions and work products
• Service orientation and diplomacy when working with employees, visitors, and vendors

Skills

• Microsoft Office proficiency (Outlook, Word, Excel, PowerPoint)
• Facilities and vendor coordination skills
• Basic budgeting, purchasing, and invoice/expense processing skills
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Attention to detail and reliability
• Ability to handle sensitive information with discretion
• Problem-solving and resourcefulness
• Ability to anticipate needs and remove administrative barriers

Benefits

• Prorated Paid Time Off (PTO) accrual per year with no waiting period to use accrued time
• Accrual is based on the number of hours worked

Pay

$17.00 - $18.00 Hourly

Schedule

This is a full-time position, and hours of work and days are Monday through Friday, 7:00 a.m. to 4:00 p.m. However, due to the nature of the position and its responsivities, it may become necessary to work outside normal business hours.

Physical Demands and Work Environment

• This job operates in a professional office and production manufacturing warehouse environment.
• This role routinely uses standard office equipment such as computers, mobile and desktop phones, printers, multi-function devices and will also continually work with networking equipment and racked server hardware.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear.
• The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Our Benefits

• As a part-time employee, you will earn prorated Paid Time Off (PTO) accrual per year with no waiting period to use accrued time.
• Accrual is based on the number of hours worked.

Contact Information

To learn more about our company, and the products and services we provide, please visit www.burtonmill.com.