Administrative Assistant (part-time, 17.5 hours/week)

About the role

Brigham Young University’s College of Computational, Mathematical, & Physical Sciences seeks an Executive Assistant to support external relations efforts in the Dean’s Office. The position contributes to the mission of BYU by assisting in building and strengthening relationships with alumni, donors, industry partners, and other friends of the college.

Responsibilities

• Provide high-level administrative support to the Assistant Dean for External Relations.
• Manage calendars, meetings, scheduling, correspondence, and follow-up tasks.
• Manage multiple priorities and adapt to changing workloads, including both quieter periods and busy seasons.
• Support other special projects and administrative needs related to external relations as assigned.
• Draft, edit, and send professional communications to donors, alumni, students, campus partners, and other external stakeholders.
• Serve as a welcoming and professional point of contact by phone, email, and in person.
• Serve as a liaison between the Dean’s Office and external stakeholders.
• Cover for the Assistant Dean during absences.
• Coordinate logistics for campus visits, meetings, events, and hosted guests, including itineraries, reservations, materials, and hospitality details.
• Avoid conflicts of interest and maintain confidentiality.
• Assist with relationship management efforts by maintaining accurate records and updates in a CRM.
• Anticipate needs, identify gaps, solve problems, and take initiative to improve processes and support office priorities.
• Handle sensitive and confidential information with discretion and professionalism.

Requirements

• A firm commitment to the mission of BYU.
• A high school diploma and relevant administrative support experience.
• Strong self-motivation and personal initiative.
• Excellent judgment and problem-solving ability.
• Comfort with ambiguity and changing priorities; able to be productive even when direction is limited or work ebbs and flows.
• Outstanding interpersonal and customer service skills.
• Ability to interact with a wide range of individuals, including donors, alumni, students, faculty, staff, and campus visitors.
• Ability to manage multiple tasks, deadlines, and logistics with accuracy and calm professionalism.
• Confidence in learning and using new technologies, including CRM platforms, databases, and other office systems.
• Experience supporting an executive, administrator, or office leader in an administrative or executive assistant role.
• Experience coordinating meetings, events, travel, or guest hospitality.
• Experience with donor relations, alumni relations, customer service, or other relationship-centered work is helpful.
• Experience using office software, databases, CRMs, and other communication tools.
• Experience working in a university, nonprofit, advancement, or professional office environment is preferred.

Preferred

• Bachelor’s degree and experience in executive support, higher education, customer relations, or external relations.
• Experience using office software, databases, CRMs, and other communication tools.
• Experience working in a university, nonprofit, advancement, or professional office environment is preferred.

What We Offer

• Employee assistance program, available to the employee and all members of their household.
• Access to the library.
• Free on-campus parking.
• Free UTA pass.
• Discounts at the BYU Store and for many events at BYU.

Pay

Pay Grade: 48
Typical Starting Pay: $20.25 to $26.50 an hour