Administrative Assistant- Part-Time (28 hrs/week)

About the role

The Cartwright School District is seeking a School Attendance Assistant who will maintain various files and records, process paperwork, type documents, answer phones, and assist with administrative tasks. The position supports multiple school sites including food services, libraries, educational services, materials center, transportation, and special services.

Responsibilities

• Maintains a variety of files and/or records, including student folders, transfers, evaluations, immunizations, demographic information, attendance records, and other related student information.
• Prepares, verifies, codes, and/or processes a variety of information and/or paperwork, such as class lists, student withdrawals and transfers, record requests, graduate records, attendance records, timesheets, bank statements, purchase orders, student activity accounts, deposit slips, student slips, meal applications, and other related information and/or paperwork.
• Types a variety of materials, including dictated psychological evaluations, notices, letters, awards, memorandums, student reminders, handouts, class lists, school calendars, forms, status reports, requisitions, booklets, service forms, event programs, and other related materials.
• Prepares routine office activities, such as making copies, filing, sorting, opening, and distributing mail, maintaining databases, faxing documents, maintaining and troubleshooting office equipment, and performing other related activities.
• Answers telephones and greets students, staff, parents, and administrators, directing calls, taking messages, answering questions, and providing information; expediting the resolution of concerns and/or complaints.
• Maintains supplies inventory and places orders with the District's materials center and/or outside vendors.
• Compiles a variety of information and data and prepares related reports.
• Trains new office staff on policies, procedures, and practices.
• Affords assistance in the destruction of records using established records retention guidelines.
• Affords assistance in monitoring budgetary expenditures and account balances.
• Performs other duties of a similar nature or level.

Qualifications

• High School Diploma or General Equivalency Diploma (G.E.D.) and two years of specialized training and/or experience in the area of assignment, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
• An Associate's Degree is preferred.
• Valid IVP Fingerprint Card.

Knowledge and Skills

• Knowledge of applicable Federal, state, county and city statutes, rules, regulations, policies and procedures.
• Knowledge of applicable Cartwright School District and departmental policies and procedures.
• General office procedures; Customer service principles; Recordkeeping practices and procedures; Filing techniques and practices; Modern office equipment; District policies and procedures and State requirements; Basic accounting procedures to monitor and track budgets and to calculate payroll; General practices and procedures in area of assignment; Grammar, punctuation, and spelling; Basic mathematical principles and concepts;
• Using a computer and related software applications; Operating modern office equipment; Providing customer service; Maintaining records; Filing; Typing; Composing, editing, proofreading, and formatting letters, correspondence, reports, and other written materials;
• Prioritizing work; Tracking budgetary expenditures; Processing information and paperwork; Reading and interpreting policies and procedures; Organizing information; Using basic mathematics to include addition, subtraction, multiplication, and division;
• Gathering and organizing information;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements

• Positions in this class typically require: stooping, reaching, pulling, lifting, talking, hearing, seeing, and repetitive motions.
• Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
• Incumbents may be subjected to blood and other body fluids.

Benefits

As approved by the Governing Board

FLSA Status

Non-Exempt