Administrative Assistant (On-site)

About the role

We are seeking an organized and detail-oriented Administrative Assistant to serve as a floater supporting multiple Bureau of Vital Records (BVR) units.

Responsibilities

• Assist with processing orders for birth, death, marriage, and dissolution certificates
• Retrieve fiche cards, create white copies, and prepare records for paid batches
• Audit and mail certificates to local registrars and applicants
• File sealed records and Court-Ordered Paternity records
• Review and fulfill correction orders for birth certificates
• Open, sort, search, and file incoming mail for BVR units
• Assist with record searches to track and verify vital-event records for internal and external stakeholders
• Code and enter marriage and birth certificate information
• Enter pregnancy-loss records
• Code dissolution certificates
• Perform additional clerical duties as needed to support the timely fulfillment of vital-record orders

Requirements

• Previous administrative, clerical, records-management, or data-entry experience
• Strong attention to detail and accuracy
• Proficiency with Microsoft Office and database systems
• Strong organizational and filing skills
• Ability to manage multiple assignments and shift between departments as needed

Qualifications

• Ability to handle confidential and sensitive information appropriately
• Ability to work flexible hours, including evenings and weekends

Skills

• Data entry
• Clerical tasks
• Organizational skills
• Confidentiality

Benefits

• Health Insurance
• Sick Time
• 401k

Pay

Pay Range: $20.00 - $22.00 per hour (Depending on experience and qualifications)

Schedule

Shift Days/Times: Monday-Friday, 8:30-4:45pm