Administrative Assistant (On-site)

About the role

A detail-oriented and organized Administrative Assistant to provide day-to-day administrative support in a fast-paced office environment. The ideal candidate is a dependable professional with strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.

Responsibilities

• Provide administrative support to staff and management.
• Perform accurate and timely data entry.
• Prepare, edit, and maintain correspondence, reports, forms, and other documents.
• Answer and direct incoming telephone calls while providing professional customer service.
• Maintain electronic and paper filing systems.
• Scan, copy, e-fax, and distribute documents as needed.
• Process incoming and outgoing mail.
• Schedule appointments, meetings, and maintain calendars as assigned.
• Retrieve and update information within agency databases and proprietary software systems.
• Maintain accurate records and ensure all documentation is complete.
• Handle confidential information in accordance with HIPAA requirements and agency policies.
• Assist with special projects and perform other administrative duties as assigned.

Requirements

• Demonstrated proficiency in Microsoft Office, including Word, Outlook, and Excel.
• Minimum typing speed of 35 words per minute.
• Strong data entry skills with a high level of accuracy.
• Ability to quickly learn new databases and proprietary software applications.
• Experience preparing professional correspondence, reports, forms, and other business documents.
• Strong organizational, time management, and multitasking abilities.
• Ability to interact professionally with staff, clients, and individuals with developmental disabilities.
• Proven ability to maintain confidentiality and comply with HIPAA requirements.
• Experience performing general office duties, including filing, answering telephones, copying, scanning, operating standard office equipment, electronic faxing, and processing mail.

Qualifications

Preferred Qualifications:

• Experience with one or more of the following is highly desirable:
  • Crystal Reports Designer
  • WMS (Welfare Management System)
  • eMedNY
  • ePACES
  • Other New York State OTDA/Medicaid systems

Benefits

• Health Insurance
• Sick Time
• 401k

Pay

$18.00 - $20.00 per hour (Depending on experience and qualifications)

Schedule

• Monday to Friday, 8:00 AM - 4:00 PM

Location: 401 Turin St. Rome, NY 13440
Duration: approximately 2 years