Administrative Assistant (Office Automation) / Receptionist

About the Role

If selected for this position, you will join a well-respected team responsible for providing substantive legal support to the District of Western Kentucky. Responsibilities will increase and assignments will become more complex as your training and experience progress.

Responsibilities

• Performing a variety of direct and/or indirect support services for the Administration Division of the USAO staff.
• Producing a variety of written documents and reports utilizing varied and advanced functions in one or more types of office automation software.
• Receiving telephone calls and visitors, routing them to the appropriate staff.
• Reading outgoing correspondence for procedural and grammatical accuracy, conformance with general policy, factual correctness, and adequacy of treatment.
• Preparing travel authorizations or vouchers as needed.

Requirements

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication, including fingerprint, credit and tax checks, and drug testing.
• Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one-year probationary period.
• You must meet all qualification requirements upon the closing date of this announcement.
• To be qualified, you must type at least 40 words per minute based on a 5-minute sample with three or fewer errors. (A typing test may later be required.)

Qualifications

GS-05: To be eligible at the GS-05 level, you must meet at least ONE of the following conditions:

• Specialized Experience: One full year of specialized experience equivalent to the GS-04 level. Specialized Experience is defined as experience scheduling appointments and conferences, creating various correspondence documents such as forms, reports, and memoranda, preparing travel vouchers, and proofreading written correspondence for accuracy.
• Education: Four years of education above high school equivalent to a bachelor's degree.
• Combination Education and Experience: Combination of education and experience. To qualify based on a combination, college education must be in excess of 60 semester hours beyond the second year. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. Education completed in foreign colleges or universities may be used if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States.

Benefits

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

As a federal employee, you and your family will have access to a range of benefits designed to make your federal career very rewarding.

Additional Information

• Payment of relocation expenses will not be authorized.
• Interagency Career Transition Assistance Plan (ICTAP): Provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To receive selection priority, you must be well-qualified (score of 85 or better) and provide proof of eligibility.
• Career Transition Assistance Plan (CTAP): Provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority. To receive selection priority, you must be well-qualified (score of 85 or better) and provide a copy of your written notification of CTAP eligibility.