Administrative Assistant / Receptionist

About the role

MHA promotes mental health and total wellness for individuals facing challenges associated with mental illness and addiction recovery. We increase community awareness while enhancing mental well-being through advocacy, education, prevention, treatment, and services. MHA is seeking a Full time Administrative Assistant to join our Montclair program site location!

Responsibilities

• Answer and screen incoming calls to the Organization’s main number and transfers phone calls to MHA staff.
• Provide reception area coverage, including greeting visitors, allowing entry to the building, and providing PPE to visitors, as needed.
• Provide back-up coverage on phones for Administrative Assistants in Montclair and Parsippany.
• Remain well-informed of staff availability at all times.
• Share responsibility for opening and/or locking the building, as needed.
• Communicate with Montclair staff regarding the plan to secure the lobby upon leaving for the day or for scheduled breaks.
• Sort and distribute incoming mail and ensures postage for outgoing U.S. mail, as needed.
• Deliver standard and certified mail to the U.S. post office, as needed.
• Unpack supplies upon delivery and supplies storage cabinets, as needed.
• Provide general clerical support to the Human Resources department; including filing, records maintenance and archival, faxing, mailing, periodic updating and maintenance of various HR systems and forms.
• Aid in the processing and management of Montclair parking permit applications.
• Aid the HR team in preparation for all audits, ensuring personnel files are compliant with CARF, state and federal standards, as directed.
• Perform other duties as assigned by the Director of Human Resources.

Qualifications

• Must have at minimum a High School Diploma or GED and experience as an Administrative Assistant or Receptionist in a similar capacity.
• Strong organizational and administrative skills are required, as well as excellent verbal and written communication skills.
• The Administrative Assistant must be able to adapt to changing priorities and be willing to take direction from multiple Directors and Senior Staff.
• Must be proficient in Microsoft Office Suite.

Pay

Annual Base Rate: $38K

Benefits

• Fully paid medical coverage for eligible staff.
• Generous 401(k) match.
• Plentiful Paid Holidays, Vacation, Personal and Sick time.

Schedule

Full time position

Benefits

• Retention Incentive provided after completion of 6-month anniversary.