Administrative Assistant (NON;MP)

We’re Maimonides Health, Brooklyn’s largest healthcare system, serving over 250,000 patients each year through the system’s 3 hospitals, 1,800 physicians and healthcare professionals, and more than 80 community-based practices and outpatient centers. Our core values—H.E.A.R.T (Honesty, Empathy, Accountability, Respect, and Teamwork)—drive everything we do, empowering our team, engaging our communities, and adhering to Planetree’s philosophy of patient-centered care. The system includes Maimonides Medical Center, one of the nation’s largest independent teaching hospitals; Maimonides Midwood Community Hospital, a 130-bed adult medical-surgical hospital; and Maimonides Children's Hospital, Brooklyn’s only children’s hospital and pediatric trauma center. Our clinical programs rank among the best in the country for patient outcomes, including the Heart and Vascular Institute, Neuroscience Institute, Bone and Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine.

About the role

The Administrative Assistant I provides vital support to maintain the efficient operation of the office. This role involves handling phone calls, managing office supplies, scheduling appointments, assisting with document management, and providing customer service to ensure daily office functions run smoothly and effectively.

Responsibilities

• Answer and direct phone calls, take messages, and respond to inquiries professionally
• Manage office supplies, including ordering and maintaining inventory
• Organize and schedule meetings, appointments, and travel arrangements
• Assist in preparing and editing documents, reports, and presentations
• File and maintain records, ensuring they are organized and easily accessible
• Handle general office tasks such as photocopying, scanning, and faxing
• Assist with data entry and maintain databases and support timekeeping functions
• Support senior staff with project coordination and administrative needs
• Maintain a professional and welcoming front-office presence for visitors
• Handle other administrative duties as required
• Provide backup support for other team members as needed
• Maintain established departmental policies and procedures, objectives, quality assurance program, safety, environmental, and infection control standards

Requirements

• High school diploma or equivalent; Associate’s degree or higher preferred
• 2+ years prior experience in a similar administrative role

Skills

• Strong organizational skills with the ability to multitask
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to maintain confidentiality and exercise discretion
• Positive attitude and willingness to learn
• Speaks, reads, and writes English to the extent required by the position; knowledge of a second language preferred

Pay

USD $50,000.00 - USD $53,000.00 per year.