Administrative Assistant - Millcreek Mall

Millcreek Mall is currently looking to hire a full-time assistant to support the daily operations and ensure the smooth functioning of the mall. We are seeking highly motivated candidates who are detail-oriented, proactive, and independent thinkers with a positive "can-do" attitude. The ideal candidate will thrive in a fast-paced environment, demonstrate strong organizational skills, and possess the ability to think critically and solve problems efficiently. As part of our team, you will play an essential role in supporting various mall functions, contributing to a collaborative work atmosphere, and ensuring an exceptional experience for both our tenants and visitors. If you are passionate about working in a dynamic environment and enjoy taking on challenges with enthusiasm, we encourage you to apply. In This Role, You Will Provide support to the mall Management Team, assisting with day-to-day operations and administrative tasksHandle accounts payable, ensuring accurate processing of invoices and paymentsOrganize and maintain filing systems, ensuring documents are properly sorted and easily accessibleTrack employee time, ensuring accuracy in timekeeping and reportingScan and organize documents for digital records, maintaining efficient and secure storageManage scheduling and calendaring tasks, ensuring appointments and meetings are coordinated effectivelyProcess incoming and outgoing mail, ensuring timely distribution and handling of correspondence Why You’ll Love Working With Us When you join Cafaro you become part of the Cafaro Team and Family. You will work alongside team members to achieve ambitious and exciting goals every day. As an employee with Cafaro, you will also benefit from the following: Competitive health care plan with low deductibles.Dental & Vision insurance.Life and Long-Term Disability insurance Annual paid time off benefits Comprehensive wellness plan that includes reimbursement for gym memberships.Nine paid holidays are provided annually.A Safe Harbor 401(k) retirement plan Your Qualifications Minimum of 2 years’ experience in Accounts Payable, demonstrating strong knowledge and practical expertise in financial processingExceptional verbal and written communication skills, ensuring clear, professional interactions with team members and clientsExcellent typing, proofreading, and grammatical skills, producing accurate and polished documentationStrong attention to detail, with meticulous work habits to ensure high-quality results in all tasksEnergetic and proactive work ethic, with the ability to self-motivate and manage multiple responsibilities efficientlyProfessional attitude with a strong customer-service orientation, fostering positive relationships with internal and external stakeholdersProficient in the MS Office Suite (Outlook, Word, Excel, and PowerPoint), with a focus on maximizing productivity and efficiencyExperience with the Compare and Redline features in Microsoft Word is a plus, enhancing document collaboration and review processesStrong data entry skills, ensuring accuracy and speed in entering critical informationSkilled in 10-Key data entry, ensuring accurate processing of numerical informationThorough understanding of the Internet, including advanced search engines and databases, as a research toolExperience with JD Edwards or ERP Systems is a plus, contributing to a deeper understanding of enterprise resource planning and management systems Your Education Associate’s Degree preferred Why Cafaro For over 75 years, we have been dedicated to bringing high-quality retail developments to communities across America. We understand that the needs and preferences of each market evolve, and we respond by creating vibrant centers that serve as destinations for shopping, dining, and entertainment. This vision was born from the entrepreneurial spirit of our founders, brothers William M. Cafaro and John Cafaro. Their journey began by developing properties for grocery stores, and in 1949, they established the foundation for what would become a leading force in retail development across the nation. Today, the Cafaro portfolio boasts over 50 properties, encompassing more than 30 million square feet of developed space across 10 states. The third generation of the Cafaro family now leads the company, with Co-Presidents William A. Cafaro and Anthony Cafaro, Jr., guiding this dynamic organization with their unique talents and vision. While embracing innovation, they remain deeply committed to the values of stability and integrity instilled by their father and grandfather. Cafaro’s Mission The Cafaro family of companies shall continue our commitment of fiscally managed preservation and growth of our commercial real estate and investment portfolios. Based upon a strategic approach of continuous reinvestment and improvement of our real estate assets and disciplined non real estate asset management and investment, the organization shall maintain its autonomy as a privately controlled family owned business. This commitment recognizes that our people, as an extension of the Cafaro family, constitute our most important resource. Accordingly, by promoting an environment that values fairness, respect, and recognition, the organization shall endeavor to stimulate amongst its people accountability, personal growth, and self-esteem. The hallmark of the organization shall continue to be characterized by an unparalleled sense of loyalty, pride, dedication, and strong work ethic. In the tradition of our founders, we shall maintain our present business relationships with honesty, openness, integrity, and credibility. These values shall be the foundation of future relationships as we plan for a future of continued prosperity. It is the policy of the Company to provide Equal Employment Opportunity to all employees and job applicants. The employment practices of the Company are conducted without regard to race, creed, color, national origin, disability, sex (except where sex is a bona fide occupational qualification as specified under the Equal Employment Opportunity Act of 1972), religion or age.