Administrative Assistant - Mid-Level

About the role

We are seeking a highly organized and proactive Administrative Assistant to support multiple Market Managers within a fast-paced corporate environment. This role is critical to ensuring smooth daily operations through effective calendar management, travel coordination, and cross-functional collaboration.

Responsibilities

• Manage complex calendars, including meetings, travel, and team schedules
• Anticipate scheduling conflicts and proactively adjust priorities
• Cook up and coordinate with internal and external stakeholders
• Arrange end-to-end travel (flights, hotels, itineraries)
• Track and submit expenses accurately and on time
• Ensure alignment with company policies
• Organize meetings, events, and visitor experiences
• Prepare materials, logistics, and meeting spaces
• Provide on-site support and troubleshoot issues
• Prepare reports, presentations, and correspondence
• Maintain organized systems and documentation
• Support office operations and coordination
• Handle ad hoc requests and special projects
• Communicate professionally with stakeholders across the organization

Requirements

• 2+ years of administrative or executive assistant experience
• Strong calendar management and scheduling experience
• Experience coordinating travel and managing expenses
• Excellent communication and organizational skills
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Ability to multitask in a fast-paced environment

Qualifications

• Preferred: Experience supporting multiple leaders
• Preferred: Corporate environment experience
• Preferred: Strong attention to detail and discretion