Administrative Assistant - Mid-Level

About the role

We are recruiting for a highly organized administrative professional to support 2–3 Market Managers in a fast-paced buying office environment. Our team is seeking someone who can manage competing priorities with discretion, deliver strong coordination across calendars, travel, meetings, and expenses, and help keep daily operations running smoothly.

Responsibilities

• Manage calendars, scheduling, and communication for Market Managers, including meetings, travel, visitor schedules, and team touchpoints.
• Cook up end-to-end travel arrangements and expense tracking, including itineraries, transportation, lodging, receipts, and timely submission.
• Plan and support meetings, team events, and visitor experiences by preparing materials, confirming logistics, and providing on-site support when needed.
• Prepare reports, presentations, correspondence, and administrative resources while maintaining organized systems, files, and trackers.

Requirements

• Provide high-level administrative and operational support in a fast-paced environment.
• Support 2–3 leaders while managing complex calendars, scheduling priorities, and communication with discretion.
• Coordinate travel, prepare itineraries, and track expenses accurately and on time.
• Show strong organizational skills, attention to detail, and a customer-service mindset.
• Support meetings, events, and visitor experiences with professionalism and flexibility.
• Work 40 hours per week with 2 days onsite, typically Tuesdays and Wednesdays, and potentially more when needed.

Qualifications

Required Experience providing high-level administrative and operational support in a fast-paced environment.

Skills

Ability to support 2–3 leaders while managing complex calendars, scheduling priorities, and communication with discretion.

Benefits

Not specified

Pay

Not specified

Schedule

Not specified