Administrative Assistant

General Office Functions

• Answer and direct phone calls; check and return daily voicemails
• Order and maintain office supplies, ensuring stock levels are consistent
• Maintain kitchen supplies and ensure the area is stocked and orderly
• Handle office maintenance requests and coordinate with vendors when needed
• Keep office supply areas organized and clean
• Email installers weekly schedules
• Receive, sort, and distribute incoming mail daily
• Make travel arrangements, such as booking flights, car rentals, hotel reservations, and restaurant reservations
• Assist the Accounting department with mailing vendor payments
• Aid the HR Manager with employee-related administrative needs
• Email installers weekly schedules
• File and e-file company documents, correspondence, and contracts
• Maintain the company’s office calendar and ensure all schedules are accurate and up-to-date
• Keep Supply Cabinet Organized
• Prepare Shipping labels for UPS pick-ups
• Schedule and coordinate meetings, including conference room setup
• Help organize company meetings, team events, and celebrations
• Manage monthly office birthdays and work anniversaries
• Cook up the weekly Wednesday coffee run
• Perform additional tasks and projects as assigned

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

Pay, Schedule, Benefits

• Temporary assignments lasting 13 weeks or longer: Major medical, dental, vision, 401k, and statutory sick pay

Additional Information

• We are committed to working with and providing reasonable accommodations to individuals with disabilities.
• Contact your staffing representative for more information on reasonable accommodations.
• We participate in the E-Verify program in certain locations as required by law.
• Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
• We consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
• For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.