Administrative Assistant - Marketing Agency (Part-Time, Elkins Park)

About the role

Nexvel Solutions is a digital marketing agency focusing on SEO, paid advertising, web development, and digital strategy. We are seeking a part-time, in-office Administrative Assistant to support our agency leadership and assist with client operations.

Responsibilities

• Schedule internal meetings, client meetings, and project calls
• Draft, edit, and send professional client-facing emails
• Follow up with clients to collect approvals, assets, and responses
• Aid leadership with daily administrative tasks and organization
• Attend internal and client meetings to take notes, document action items, and ensure follow-ups are assigned and completed
• Send post-meeting recap emails summarizing next steps, responsibilities, and deadlines when needed
• Manage tasks and workflows in Monday.com
• Ensure deadlines are tracked and deliverables are progressing
• Communicate with internal team members and contractors to keep projects moving
• Help organize and document project details and next steps
• Coordinate logistics for photoshoots and content production
• Communicate with photographers/videographers and internal staff
• Ensure timelines, details, and deliverables are clearly communicated
• Review deliverables before they go to clients
• Catch missing details, errors, formatting issues, or inconsistencies
• Ensure work is professional, accurate, and ready for client delivery
• Support new client onboarding
• Coordinate new client onboarding — gather access credentials and set up internal accounts and tools
• Organize client documentation, brand assets, and account information in our systems
• Partner with leadership to ensure new clients feel supported and set up for success from day one

Requirements

• Strong organization and attention to detail
• Strong written communication skills (email drafting is a big part of the job)
• Experience with Google Workspace (Gmail, Docs, Sheets, Calendar)
• Comfortable following up and keeping projects moving
• Able to manage multiple tasks and shifting priorities
• Reliable, professional, and accountable
• Strongly preferred: Experience working at a marketing agency or in a fast-paced client-services environment
• Experience using Monday.com or other project management software
• Experience coordinating vendors, contractors, or production schedules

Preferred Qualifications

• Experience working at a marketing agency or in a fast-paced client-services environment
• Experience using Monday.com or other project management software
• Experience coordinating vendors, contractors, or production schedules

What Success Looks Like

In this role, leadership no longer chases tasks, updates, and follow-ups. Clients feel communicated with and supported. Projects stay organized and move forward consistently. Deliverables go out accurate, polished, and on time. Monday.com stays clean, updated, and reliable.

Why Join Nexvel?

• Work directly with leadership inside a growing agency
• High exposure to marketing agency operations and client work
• Opportunity to grow into operations, project coordination, or account support
• Collaborative in-office environment where your work has real impact
• Flexible part-time schedule (25-30 hours per week)
• In-office role with a collaborative, team-based environment
• Direct exposure to real marketing agency operations and client work
• Opportunity to grow into a larger role as the agency expands
• Direct access to leadership and decision-making
• Training provided on internal systems and workflows (Monday.com, Hubstaff, etc.)
• Compensation: $22-$26/hour. This is not a salaried position but has potential to be full-time. (Top of range available for strong marketing agency or client-services experience.)

How to Apply

Please apply with your resume and a brief cover letter explaining your experience in a marketing agency or client-services environment.