Administrative Assistant for Marketing Agency

Company Description

Comet Media Labs is a digital marketing agency based in the North Nashville, TN (USA) area with over 20 years of experience in digital marketing and web-based solutions. The team specializes in data-driven strategies, having managed more than $5,000,000 in digital ad spend to deliver measurable results for clients across diverse industries. Services include tailored digital marketing campaigns, digital advertising, content development & shoots, AI automation, and web development designed to improve online visibility, increase website traffic, and strengthen online presence. Using advanced analytics tools, the agency continually optimizes campaigns and websites to maximize performance and return on investment for each client. Applicants will join a team of skilled professionals committed to applying the latest technologies and best practices in a fast-paced, results-oriented environment.

About the role

The Administrative Assistant is a full-time remote role based in the Nashville, TN Area. In this position, the Administrative Assistant will manage day-to-day office operations, including organizing multiple inboxes, scheduling meetings, maintaining calendars, delegating appropriate tasks, and coordinating internal and external communications.

Responsibilities

• Handling phone calls and emails, speaking to clients, organizing digital and physical files
• Supporting executives with administrative tasks such as travel arrangements, expense tracking, and meeting preparation
• Preparing basic reports and documents
• Maintaining office supplies
• Collaborating with team members to ensure smooth workflow across the agency

Qualifications

• Must be able to work during US CST Timezone
• Demonstrated Administrative Assistance and Clerical Skills, including scheduling, inbox organization, document preparation, and records management
• Strong Phone Etiquette and Communication skills, with the ability to interact professionally with clients, vendors, and team members
• Experience providing Executive Administrative Assistance, such as managing calendars, coordinating meetings, and preparing executive-level materials
• Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and basic familiarity with digital systems used in marketing or professional services environments
• Excellent attention to detail, time management, and organizational skills, with the ability to prioritize multiple tasks in a fast-paced setting
• Ability to work on and off-site in the Nashville Area, maintain confidentiality, and collaborate effectively with a diverse team
• High school diploma or equivalent required; an associate or bachelor’s degree in Business, Communications, or a related field is preferred
• Previous experience in an administrative role within an agency, marketing, or technology environment is a plus

Pay

Negotiable based on experience and qualifications.

Schedule

Remote work schedule.