Administrative Assistant- Manufacturing Market

Responsibilities

• Reads and routes incoming mail/e-mail.
• Locates and attaches appropriate file to correspondence to be answered by Manager.
• Follows up on outstanding documents including subcontracts and contract related documents and correspondence for incorporation into project files.
• Coincide the submittal and shop drawing process with project team.
• Organizes and maintains file system including construction drawings, and files correspondence and other records electronically and in paper files.
• Coincide proposal and bid package information and coordination of document release.
• Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service.
• Coincide tracking contract status, vendor relations, worker verification logs, and meeting minutes.
• Write Purchase Order Requisitions for manager approval and processing.
• Coincide the archiving of project files.
• Coincide and compile Operations and Maintenance Manuals at project closeout as a customer deliverable.
• May assist with writing Subcontract Change Orders and coordinating payment of invoices.
• Participate in the pool of candidates for receptionist backup.
• Perform other related duties as assigned.

Qualifications

• Has a bachelor’s degree or four (4) years of experience in an administrative position(s); or the equivalent combination of both.
• Experience in construction or engineering firm is highly preferred.
• Must possess basic computer skills including the ability to utilize word processing, spreadsheets, software and e-mail.
• Experience with SharePoint is a plus.
• The selected candidate will have excellent communication skills.
• The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development.