Administrative Assistant Maintenance / AS1320P

Job Duties

• Work under the supervision of the Superintendent and Assistant Superintendent of Physical Plant.
• Perform all duties assigned in a timely manner.
• Responsible for adhering to established procedures.
• Maintain a log of all incoming phone calls, relaying messages as necessary.
• Maintain and order departmental office supplies.
• Order supplies for Housekeeping and Maintenance as needed.
• Maintain an accurate and complete filing system.
• Utilize radio system to contact, inform, relay and co-ordinate communications with campus personnel to provide timely information.
• Maintain a campus activity file and ensure that appropriate personnel are aware of campus functions.
• Report any issues that could be of concern to the Superintendent or Assistant Superintendent immediately.
• Work with contractors, subcontractors, and other vendors as assigned.
• Maintain an on-call list for maintenance employees.
• Enter requisitions for PO's in Banner as needed.
• Monitor expenditures.
• Type letters, reports, minutes from rough drafts.
• Ensure work orders are generated for all maintenance requests and maintain work order files.
• Maintain work hour records for Maintenance, Grounds, and Housekeeping personnel.
• Assist with Shipping/Receiving in the absence of the S/R Clerk.

Mandatory Qualifications

• Minimum of an Associate Degree in Business and Office Technology or related area.
• Minimum of 2 years' experience in business related area.
• Proficiency in an applicable word processing program.
• Must be able to communicate effectively with college personnel at all levels and with the general Public.
• Proficient using Microsoft Suite (i.e. Excel, Word, PowerPoint, Outlook).
• Must have and maintain a valid MS driver's license.

Desirable Qualifications

• Experience in an educational environment.
• Experience using Banner computer software.
• Experience using a Work Order type system, such as School Dude, etc.