Administrative Assistant - Lower School

About the role

Isidore Newman School seeks a warm, competent, professional, and dynamic Administrative Assistant for the 2026–2027 academic year. The role of the Administrative Assistant is multifaceted. Performing in a confidential setting, the Lower School divisional assistant reports to the Head of Lower School and supports both the Head and Assistant Head of Lower School, as well as the division at large (faculty, students, and parents). The successful applicant will be an anticipatory thinker who enjoys acting in a support role in a division that values collaboration.

Responsibilities

• Provide administrative support to the Lower School, including scheduling, correspondence, and records management
• Serve as a welcoming first point of contact for students, families, faculty, staff, and visitors
• Take responsibility for securing qualified substitute coverage when absences arise, following school procedures and communicating promptly with the appropriate personnel
• Manage calendars, coordinate meetings, and support event logistics
• Maintain accurate and organized files, attendance records, and databases in compliance with school policy
• Process forms, requests, and communications in a timely and accurate manner
• Support budget tracking, purchasing, or invoice processing as needed
• Communicate openly and effectively with parents, faculty, and staff
• Assist with the planning and execution of school events, traditions, and activities
• Maintain confidentiality and exercise sound judgment when handling sensitive information
• Continue to grow professionally by accepting feedback, attending relevant training, and staying current on best practices in school administration
• Complete other duties and responsibilities as assigned

Qualifications

• A high school diploma required; associate’s or bachelor’s degree preferred
• 3+ years of experience in an administrative, office management, or related support role
• Proficiency with office software (e.g., Microsoft Office, Google Workspace) and familiarity with school information systems (e.g., Blackbaud, PTCFast)
• Professional orientation toward collaboration and discretion with confidential information
• A reflective practitioner, committed to a continuous process of self-improvement and professional growth
• Enthusiasm for supporting a school community
• Cultural competency demonstrating respect for diversity of identities and experiences and an orientation toward equity and inclusion
• A positive attitude, self-confidence, and effective oral and written communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Must meet and maintain all federal, state, and local requirements to work in an educational setting