Administrative Assistant - Litigation

Responsibilities

• Exercises independent judgment in determining priority levels of all work assigned on a daily basis.
• Affirms that high priority items are completed in a timely manner.
• Typing, transcribing, revising, modifying, and proofreading all correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc., whether from drafts or originals, prioritizes assignments and meets specific deadlines on projects.
• Files electronic and non-electronic filings with various courts.
• Processes new clients and matters into new business intake (NBI) software system. Prepares and submits conflict check forms, screening forms and new matter request forms through NBI. Sets up engagement letters.
• Maintains and coordinates attorneys’ calendars, including scheduling and reminding attorneys of appointments and various other dates. Makes travel arrangements and prepares itineraries.
• Maintains and organizes digital and hard files on request, working in conjunction with Records Department.
• Assists other administrative assistants with work overflow.

Requirements

• One to two years of post-high school education, preferred.
• Five or more years of legal support experience, with strong litigation skills, required.
• Experience in additional practice areas is a plus.
• Knowledge of state, federal and appeal court procedures, including Pacer and ECF filing procedures.
• Proficiency in Microsoft Office Suite, including Word (styles and tables), Outlook, Excel and PowerPoint.
• Knowledge of NetDocuments, Intapp Open, LegalKey, Chrome River and BigHand helpful.
• Ability to use a redlining tool.
• Excellent written and verbal communication skills, including grammar, spelling and proofreading.
• High level of organizational skills, with ability to multi-task and independently meet deadlines.
• Ability to deliver superior, professional services to all internal and external clients.
• High degree of confidentiality regarding clients, guests, documents and conversations.
• Flexibility to work overtime when required.
• Typing speed of 55 WPM or greater.

Qualifications

Essential qualifications include:

• Five or more years of legal support experience, with strong litigation skills.
• Knowledge of state, federal and appeal court procedures, including Pacer and ECF filing procedures.
• Proficiency in Microsoft Office Suite, including Word (styles and tables), Outlook, Excel and PowerPoint.
• Knowledge of NetDocuments, Intapp Open, LegalKey, Chrome River and BigHand.
• Ability to use a redlining tool.
• Excellent written and verbal communication skills, including grammar, spelling and proofreading.
• High level of organizational skills, with ability to multi-task and independently meet deadlines.
• Ability to deliver superior, professional services to all internal and external clients.
• High degree of confidentiality regarding clients, guests, documents and conversations.
• Flexibility to work overtime when required.
• Typing speed of 55 WPM or greater.

Benefits

Great Benefits For Great People:

• Comprehensive benefits package including competitive health, dental, and vision insurance plans, flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees.
• Flexible spending programs, health savings account, commuter benefits, and personal and parental leave programs.
• Access to wellness programs and mental health support.
• Professional development programs and a supportive and inclusive workplace culture.
• Variety of employee discounts and perks.

Pay

The offered salary will be determined by a variety of factors including, but not limited to, work location, individual skill set, previous/applicable experience, education, external market data and consideration of internal equity.

Schedule

Not specified.

Equal Opportunity Employer

EEO STATEMENT: It is the Firm’s policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual’s age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances.

Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved.

EEO STATEMENT: It is the Firm’s policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual’s age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances.

Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved.

E-Verify

We use E-Verify in our hiring practices to achieve a lawful workforce. E-Verify is a registered trademark of the U.S. Department of Homeland Security.