Administrative Assistant, Lipscomb University Security

Typical Duties and Responsibilities

• Maintain a positive and courteous demeanor at all times, and practice good front-facing customer service with the public.
• Assist Chief of Security, Director of Communications, Director of Support Services, and Director of Operations with essential functions as needed.
• Make operational purchases using credit card or check request, including but not limited to: uniforms, equipment, vehicle maintenance, outside services, etc.
• Schedule maintenance and maintain records for vehicle fleet
• Maintain receipts for reconciliation through appropriate program.
• Maintain and distribute operational information for success of Command Staff, officers, and dispatchers.
• Assist Parking Coordinator in necessary administrative tasks as requested.
• Any other tasks as directed by shift supervisor, Director of Operations, Support Services, and/or Communications, and the Executive Director.

Competencies/Expected Outcomes

• Works independently and is self-sufficient.
• Works frequently with others in a cooperative, collaborative manner.
• Works routinely, requires teamwork and cooperation with numerous individuals and groups.
• P Practices discretion and confidentiality with student information.
• Able to adapt easily and have a high level of organization.
• Budgetary Responsibility: Department credit card, reconciliation of department receipts, working with Chief of Security to remain within budgetary confines.

Education and Experience

• High School graduate minimum, bachelor’s degree preferred.
• 2+ years of administration experience preferred.

Job Related Skills

• Basic computer skills including the Microsoft/Google Suite
• Proficiency in financial tracking
• Strict Confidentiality
• Telephone etiquette
• Strong attention to detail
• Strong organizational skills
• Excellent oral and written communication skills