Administrative Assistant, Information Security

About the role

Based in downtown Chicago, the Administrative Assistant will provide administrative support to the Information Security department.

Responsibilities

• Internal meeting setup, including, but not limited to, scheduling, catering, tech setup, guest clearance and material support
• Maintain complex calendars, scheduling and coordinating meetings and conference calls and meeting logistics
• Receiving, screening, prioritizing and routing calls and mail to the appropriate personnel
• Arranging and preparing limited travel arrangements/itineraries, as necessary
• Preparing and submitting expense reports and processing invoices as necessary
• Organize department team meetings. Attend meetings to remain informed and provide optimum assistance and manage follow up
• Assist in the delivery of employee onboarding (scheduling and materials preparation) for department new hires
• Work independently on special projects under general direction of management, including coordination of department offsite meetings, special events, inter-departmental meetings, etc.
• Managing logistics of meetings including, but not limited to, booking of the conference room, ordering food and setting up as necessary, assembling printed data/materials, updating and distributing the agenda
• Performing other duties as needed, including faxing, copying, overseeing document notarization, mailing, logging parking validations and ordering supplies

Qualifications

• 5-10 years of experience supporting senior leaders
• Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks
• Strong proficiency in Outlook, Microsoft Word, Excel and PowerPoint

Personal attributes

• Outstanding organization skills with high attention to detail
• Outstanding initiative and a strong work ethic
• Responsible with a strong sense of dedication
• Excellent interpersonal, verbal and written communication skills
• Works well under pressure and with time constraints
• Possesses strong integrity and professionalism

Education

Bachelor's degree required.

Pay

Base Salary $60,000 - $100,000

Benefits

In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives, a comprehensive benefits package and a flexible work arrangement.