Administrative Assistant - Lean/Prefab

About the role

The Administrative Assistant will provide administrative support to one or more managers or functions. This position will be responsible for preparing routine, advanced and technical correspondence, and collecting information for routine and non-routine inquires or reports. All activities will be performed in support of the strategy, vision and values of JE Dunn.

Responsibilities

• Makes decisions on routine matters, provides recommendations to supervisor and refers all exceptions to supervisor.
• Provides routine administrative support to one (or more) managers or functions; includes activities such as managing calendars, planning meetings and events, making travel arrangements, preparing expense reports, printing, filing, etc.
• Processes and distributes incoming communications (e.g., mail, email, phone, fax, etc.) in a timely manner and responds to routine requests that do not require the supervisor’s attention.
• Provides switchboard relief and/or additional administrative support to other functions to help meet business and staffing needs.
• Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.
• Shares subject matter expertise in order to support teamwork and deliver results.
• Exercises discretion and integrity with highly confidential and sensitive information.
• Prepares internal and external correspondence including letters, memorandums, meeting notes, forms, contracts, and other documents, and ensures all materials conform to best practice standards and formats.
• Collates information from a variety of contacts, paper and electronic sources in order to create routine and custom reports and documents for both internal and external distribution.
• Prepares presentations.
• Coordinates with internal customers to ensure preparedness for meeting various business needs such as meeting logistics, presentation preparation, meeting materials, travel plans, distribution of expected reports, etc.
• Manages difficult or emotional customer situations promptly and efficiently.
• Meets client commitments, recognizes and acts upon service opportunities.
• Solicits and applies feedback to improve quality and service.

Qualifications

• Ability to perform work accurately and completely, and in a timely manner.
• Communication skills, verbal and written.
• Organizational skills – Intermediate.
• Ability to deliver quality through attention to detail – Intermediate.
• Proficiency in MS Office – Intermediate.
• Knowledge of systems and processes to evaluate current best practice standards and suggest changes to continually improve and streamline processes.
• Ability to quickly and effectively solve complex problems – Intermediate.
• Thorough knowledge of administrative, office and general accounting procedures and standards – Advanced.
• Ability to build relationships and collaborate within a team, internally and externally.

Skills

• Ability to perform work accurately and completely, and in a timely manner.
• Communication skills, verbal and written.
• Organizational skills – Intermediate.
• Ability to deliver quality through attention to detail – Intermediate.
• Proficiency in MS Office – Intermediate.
• Knowledge of systems and processes to evaluate current best practice standards and suggest changes to continually improve and streamline processes.
• Ability to quickly and effectively solve complex problems – Intermediate.
• Thorough knowledge of administrative, office and general accounting procedures and standards – Advanced.
• Ability to build relationships and collaborate within a team, internally and externally.

Benefits

The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details. Click here for benefits details.

Pay

Base compensation for the Administrative Assistant - Lean/Prefab role in Minnesota is between $61,000 and $75,000, depending on experience, and may be more than this range for candidates with exceptional experience and a demonstrated history of successful performance.

Schedule

This role is expected to accept applications for at least three business days and may continue to be posted until a qualified applicant is selected or the position has been cancelled.