Administrative Assistant - Lean/Prefab

Role Summary

The Administrative Assistant will provide administrative support to one or more managers or functions. This position will be responsible for preparing routine, advanced and technical correspondence, and collecting information for routine and non-routine inquires or reports. All activities will be performed in support of the strategy, vision and values of JE Dunn.

Key Role Responsibilities - Core

• Makes decisions on routine matters, provides recommendations to supervisor and refers all exceptions to supervisor.
• Provides routine administrative support to one (or more) managers or functions; includes activities such as managing calendars, planning meetings and events, making travel arrangements, preparing expense reports, printing, filing, etc.
• Provides administrative support such as processing and distributing incoming mail, maintaining records and filling systems.
• Oversees calendars and assists in the scheduling of appointments and meeting logistics, including making travel arrangements, preparing expense reports.
• Processes and distributes incoming communications (e.g., mail, email, phone, fax, etc.) in a timely manner and responds to routine requests that do not require the supervisor’s attention.
• Provides switchboard relief and/or additional administrative support to other functions to help meet business and staffing needs.
• Demonstrates a positive and professional attitude, maintaining composure under pressure.
• Affirms priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.
• Shares subject matter expertise in order to support teamwork and deliver results.
• Exercises discretion and integrity with highly confidential and sensitive information.
• Shares subject matter expertise in order to support teamwork and deliver results.
• Exercises willingness and ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team’s goals.
• Manages difficult or emotional customer situations promptly and efficiently.
• Maintains client commitments, recognizes and acts upon service opportunities.
• Solicits and applies feedback to improve quality and service.

Knowledge, Skills & Abilities

• Ability to perform work accurately and completely, and in a timely manner
• Communication skills, verbal and written
• Ability to conduct effective presentations
• Organizational skills – Intermediate
• Ability to deliver quality through attention to detail – Intermediate
• Proficiency in MS Office – Intermediate
• Ability to learn and use a variety of software, tools and systems necessary to meet business needs – Intermediate
• Thorough knowledge of organizational structure and available resources – Intermediate
• Ability to quickly and effectively solve complex problems – Intermediate
• Thorough knowledge of administrative, office and general accounting procedures and standards – Advanced
• Ability to build relationships and collaborate within a team, internally and externally

Education

• High School Diploma or GED (Required)
• Associate’s degree in office administration or related field (Preferred)

Experience

• 5+ years administrative support experience (Required)

Benefits Information

The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details.

Base compensation for the Administrative Assistant - Lean/Prefab role in Minnesota is between $61,000 and $75,000, depending on experience, and may be more than this range for candidates with exceptional experience and a demonstrated history of successful performance. In addition to base salary, the role is eligible to receive a target bonus based on both individual and company performance.

This role is expected to accept applications for at least three business days and may continue to be posted until a qualified applicant is selected or the position has been cancelled.

Working Environment

JE Dunn Construction is a background screening, drug-free workplace.

EEO NOTICES

Know Your Rights: Workplace Discrimination is Illegal

E-Verify

JE Dunn participates in the Electronic Employment Eligibility Verification Program.