Administrative Assistant, Law Career Services

Position SummaryThe administrative assistant for the law career services office supports the student/graduate-centered and outcome-focused work of the career services team and provides administrative support to the office’s directors. This position is eligible for a hybrid work arrangement in accordance with applicable University policies. Essential Duties and Responsibilities 1. Daily Operations, Administrative, & CommunicationsServe as front-line CSO professional and support day-to-day operationsManage office phone, email, and calendar through cso@udmercy.edu accountAssist with budget, expense reports, and processing accounts payableManage subscriptions, including NALP, Crain’s, Legal News, MLWMaintain employer contact lists for engagement effortsAssist with CSO website and social mediaAssist with creation and proofreading of office publicationsEnsure communications are branded appropriatelyManage office supplies and refreshments 2. Career Services Management (csm) SoftwareServe as main administrator for career services management softwareEnsure students and graduates are entered and coded correctly in systemSupport any data imports/migrationsAssist with externship and clinical applications through career services management software3. Job PostingsAccept, investigate, post, and approve job postingsCommunicate postings to counselors and assist with disseminating to students and recent graduatesWork directly with employers to maintain employment listingsAdminister reciprocity program and create content for BYU Intercollegiate Job Bank monthly newsletter. 4. Programs & Hosting EmployersSupport program planning and logisticsAttend CSO programming and represent office at other law school programsAssist with invitations, scheduling, and execution of on-campus interview and other employer programs 5. Data Collection, Research, & RecordsMaintain CSO files and recordsAssist with collecting and reporting graduate employment outcomes and demographicsAssist with tracking student employment outcomes, including 1L outcomes, OCI outcomes, and clerkship outcomes 6. Resources & RelationshipsDevelop and maintain relationships with students, alumni, and employers through prompt and excellent serviceMaintain relationships with internal colleagues to ensure smooth cross-departmental collaboration. Other Duties as Assigned QualificationsAn associate or college degree.High attention to detail required.Superior communication skills required.Grammar and organizational skills required.Must possess a professional appearance.Must possess a service attitude.Must possess the ability to multi-task in a distracting environment and meet deadlines.Must be self-motivated and innovative.Ability to maintain confidentiality required.Knowledge of legal education and the legal profession helpful, but not requiredKnowledge, Skills, and Abilities Technology skills required.Proficiency with Office products, including, but not limited to, Word, PowerPoint, Outlook, and Excel.Physical Requirements Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping. Occasionally lift average weight objects (1 to 10 pounds). Work Environment Regular exposure to favorable conditions such as those found in a normal office. Salary/Pay InformationCommensurate with experience Anticipated Schedule8:30 AM to 5:00 PMHybrid work schedule to be determined with the team to ensure coverage of the office.Benefits SummaryAt the University of Detroit Mercy we continually strive to provide a high-quality, comprehensive benefits package to our valued employees. We offer our employees the following: MedicalThree health plans to choose from with a large national provider networkDentalOption to purchase additional dental plan through Sun Life Dental Care is available at the School of Dentistry to the employee, the employee's spouse or legally domiciled adult and dependents (dependents shall be as defined for Internal Revenue Service purposes).The fee for such services shall be waived for the employee, the employee's spouse or legally domiciled adult and dependents, up to a cap of $3,000 per individual per calendar year. Beyond the $3,000 cap amount, employees will be responsible to pay 25% of any remaining fees for the balance of that year.VisionOption to purchase additional vision plan through HeritageVision benefits available at Detroit Mercy Eye Institute$35 Comprehensive Eye ExamContact Lens Exam starting at $7050% off Optical Frames25% off Sun Frames30% off Prescription Lenses20% off Prescription Contact Lenses*Cannot be combined with insurance*Health Savings Account and Flexible Spending Account optionsEmployee Assistance ProgramProvided to everyone in your householdShort-Term and Long-Term DisabilityLife and AD&DOne times base salary up to a hundred thousand dollarsOption to purchase additional life insurance, accident insurance, and/or critical illness insuranceTuition Remission Benefit for you, your spouse, and childrenRetirement PlanEmployees have a choice of the following: Employees who contribute 3% shall receive an Employer contribution of 6%, and employees who contribute 4% in the plan shall receive an Employer contribution of 8%. Michigan's largest, most comprehensive private University, University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Sisters of Mercy and Society of Jesus. Detroit Mercy seeks qualified candidates who will contribute to the University's mission, diversity, and excellence of its academic community. University of Detroit Mercy is an Equal Opportunity Affirmative Action Employer with a diverse student body and welcomes persons of all backgrounds.