Administrative Assistant - Joint Use

Duties & Responsibilities

• Permit Application Processing: Assist in preparing and submitting permit applications. Ensure all required documentation and forms are completed accurately. Track the progress of applications and follow up as needed.
• Communication and Coordination: Serve as a point of contact for inquiries related to permitting processes. Coordinate with internal departments or external agencies involved in the permitting process. Schedule meetings, inspections, or other activities related to permits. Record-Keeping and Documentation: Maintain organized records of permits, applications, and related correspondence. Update databases or filing systems with current permit information. Generate reports or summaries of permit statuses and activities.
• Compliance Monitoring: Monitor compliance with permit conditions and deadlines. Alert appropriate parties to upcoming expirations or renewals. Assist in preparing reports or documentation required for compliance audits.
• Administrative Support: Provide general administrative support such as answering phones, responding to emails, and managing calendars. Prepare correspondence, memos, or other documents related to permitting activities. Assist with budget tracking or financial transactions related to permits.

Qualifications

• Strong analytical skills to create and interpret reports.
• Excellent written and verbal communication skills.
• Proficient in utilizing Microsoft Suite Programs, encompassing Teams, PowerPoint, Word, and Excel.
• Must be able to type 60 wpm.
• Excellent time management skills and the ability to prioritize work.
• Must currently be eligible to work in the United States of America.
• High School diploma or GED.

Physical Requirements

• Work is performed in an office environment and requires the ability to operate standard office equipment.
• Prolonged periods sitting at a desk and working on a computer.
• Alternates between sitting, standing, and moving about the office to access office equipment and filing cabinets.
• Must be able to push, pull and/or lift up to 15 pounds at a time.
• Able to handle stressful situations in a calm and courteous manner at all times.
• Requires working under stressful conditions to meet deadlines and company needs.

Job Type

Full Time, Non-Exempt

Schedule

Monday-Friday, 8:00-5:00

Compensation

$22.00–$30.00 per hour, depending on experience, qualifications, skills, and other job-related factors.

Bonus Eligibility

Employees are eligible for an annual bonus based on the company's year-over-year growth and applicable bonus plan terms. Bonus amounts are not guaranteed and may vary based on company performance.

Benefits

• Eligible employees may participate in medical, dental, and vision insurance plans after 90 days of employment.
• Employees are also eligible to participate in the company's 401(k) plan with a 4% employer match after one year of employment.

Promotion Opportunities

Potential advancement opportunities include Designer, Subject Matter Expert, and Leadership positions, based on performance, qualifications, and business needs.