Administrative Assistant IV

Tennessee State University is seeking an Administrative Assistant IV to support the newly merged Department of Accounting, Economics, and Finance within the College of Business.

About the role

The Administrative Assistant plays a crucial role in streamlining operations by managing clerical tasks, coordinating departmental activities, and facilitating communication between faculty and students. This position helps maintain high-quality academic offerings and enhances student engagement, contributing to the College’s mission of excellence.

Responsibilities

• Assists the Department of Accounting, Economics, and Finance and the Dean’s Office with administrative duties.
• Composes non-routine correspondence, prepares meeting agendas, attends meetings, keeps records, and prepares drafts of meeting minutes for administrative review.
• Maintains student, personnel, financial, statistical, and other important records for the department.
• Reviews interactions and correspondence, memoranda, and reports.
• Prepares travel arrangements for the department chair and faculty.
• Performs additional job-related duties as assigned or as appropriate.

Requirements

• Graduation from high school or equivalency (GED).
• Minimum of three years of administrative experience.
• Effective interpersonal and communication skills (both oral and written).
• Ability to manage multiple projects and time effectively.
• Ability to understand and follow oral and written instructions.
• Ability to compose a variety of memoranda or letters with only general instructions.
• Ability to establish and maintain effective working relationships with students, employees, and alumni.
• Proficiency in Microsoft Suite products and phone systems.

Benefits

Tennessee State University offers eligible employees a competitive benefits package that includes:

• Annual leave (vacation).
• Sick leave.
• Medical, dental, and vision insurance.
• Life insurance.
• Retirement plans.
• Flexible benefits plans.

Employment is contingent upon successfully completing a criminal background check. Official transcripts are required for positions requiring a post-secondary undergraduate degree, advanced degree, and/or certification.