Administrative Assistant IV

Administrative Assistant Location: Escondido, CA (onsite 5 days a week, Northeast Location) Schedule: 6:30 AM - 3:00 PM Duration: 2-year contract Pay Range: $27-32/hr Our client, a leading utility provider, is seeking an Administrative Assistant IV to provide day-to-day administrative support for its Gas Distribution district operations. This role keeps field operations running efficiently, with an emphasis on timekeeping and payroll support, ARCOS administration, vacation and leave tracking, DVIR administration and records retention, as-built processing in SAP/Procore, permit support, and reporting. You will work with employees, supervisors, management, and other district administrative staff to resolve discrepancies and keep operational records and processes current. Job Responsibilities: In this role, you will manage and support the administrative functions of the Gas Distribution district operations team. Key responsibilities include: Accurate and timely timekeeping, payroll, and attendance supportMaintaining ARCOS and overtime/prearrange informationTracking vacation and leaveMaintaining DVIR and other required recordsProcessing as-builts and supporting permit workflowsProducing operational reportsCoordinating with supervisors and employees to resolve issues and meet deadlinesEssential Job Duties and Job Functions: Provide administrative support to a department or individual, including word processing, filing, faxing, and answering phonesReceive and direct visitors; sort and distribute mailSchedule appointments and coordinate meetings and conferencesPerform financial record keepingAdminister timekeeping and payroll, working with employees and supervisors to resolve discrepanciesAdminister ARCOS, including overtime and prearrange informationTrack vacation and leaveAdminister DVIR and manage records retentionProcess as-builts in SAP/Procore and support permit workflowsPrepare and distribute operational reportsOrder supplies and obtain materials for the districtCollaborate with administrative partners across districtsSupport special projects as assignedKnowledge and Skills: Strong attention to detail and accuracy, especially with timekeeping, payroll, records, and compliance-related documentationExcellent organization and follow-through, with the ability to prioritize multiple time-sensitive administrative tasks in a field-operations environmentStrong communication and collaboration skills, including comfort working directly with employees, supervisors, management, and administrative partners across districtsFamiliarity with MS Office requiredExperience with SAP, Procore, or ARCOS is a plusEducation and Experience: High school diploma or equivalent required5-8 years of relevant experienceRelevant administrative, timekeeping/payroll, or operations-support experience strongly preferred ...